Executive Assistant

Rise Baking Company, LLC•Minneapolis, MN

5d•$63,176 - $90,000•Onsite

About The Position

Provide agile, proactive, and strategic support for executives at company headquarters, helping to facilitate productivity and collaboration within the organization. This role ensures the smooth, efficient operation of executive priorities while advancing productivity, communication flow, and organizational coordination. The Executive Assistant operates with strong judgment, anticipates needs, maintains confidentiality, and represents the executive office with professionalism.

Requirements

Associate's degree and/or 5 equivalent years of experience
6+ years of experience supporting senior-level executives
Proficient in Microsoft Office applications: Word, PowerPoint, Excel, and Outlook
Excellent verbal and written communication skills
Professional executive presence with the ability to build strong working relationships with people both internally and externally
Strong critical thinking skills
Strong ability to determine issue escalation protocols
Strategic gatekeeping and diplomacy skills
Possess independent initiative and judgment
Ability to maintain confidentiality at all times
Ability to manage many details related to calendaring/scheduling, follow-up requests, travel-related planning, etc., simultaneously with low rate of error
Ability to organize, manage multiple priorities, and maintain high attention to detail in a fast-paced environment
Ability to problem solve and think proactively, anticipating needs and taking initiative to eliminate any potential bottlenecks that may arise
Self-motivated, goal oriented, quality driven, and capable of working independently with minimal supervision
Ability to work a flexible schedule to meet the needs of the executive team

Responsibilities

Provide high-level executive and administrative support at company headquarters
Manage and maintain calendars and schedules, using sound judgment to prioritize meetings and ensuring alignment with business strategy and needs
Manage travel and expenses for multiple executives
Assist executives with meeting invites, agendas, and presentation materials
Communicate via telephone, digitally, and in person to internal and external stakeholders, partners, providers, and corporate leaders, maintaining effective, friendly, and professional customer service
Screen and prioritize communications from internal and external sources
Determine proper course of action for incoming meeting requests or other calendar items
Anticipate the needs of the leadership team and key partners; act accordingly
Support executives with drafting or editing communications or documents
Support workload balance and protection of energy and focus time
Organize and manage all details related to arranging business meetings including onsite/offsite logistics, working with other affected areas’ designees, catering, remote access, communication, etc.
Manage special projects as assigned
Proactively look for ways to make improvements within the organization
Managing sensitive situations using executive level discretion
Comply with all food safety requirements, training, policies, and procedures
Perform other job-related duties as assigned