Executive Assistant

GitGuardian • New York, NY

7d • Hybrid

About The Position

GitGuardian is seeking a dedicated Executive Assistant & Office Manager to support its Executive team and manage the day-to-day operations of its New York office. This role is crucial for ensuring leadership remains organized and the NYC office runs smoothly, providing a high-quality experience for employees, candidates, customers, and visiting executives. The position reports to the Chief of Staff and involves close collaboration with teams in both New York and Paris, across different time zones. The primary goal is to reduce administrative overhead and ensure the efficiency of key meetings, hiring processes, travel, and operations, thereby freeing up leadership to focus on high-impact priorities.

Requirements

• 4+ years of proven experience as an Executive Assistant supporting senior leaders, ideally in a fast-paced or scale-up environment.
• Strong organization and prioritization skills, with the ability to manage complex calendars, travel, and competing demands simultaneously.
• Office or facilities management experience (access, vendors, purchasing, negotiation, visitors, deliveries).
• Excellent written and verbal communication skills.
• Sound judgment and absolute discretion when handling confidential information.
• Comfort coordinating across US and European time zones.
• Based in New York City and able to work at least 4 days a week from the office (Manhattan).

Nice To Haves

• Familiarity with AI productivity tools to streamline work.
• Experience in the US office of a European-headquartered company and cross-culture interactions.

Responsibilities

• Provide executive support to the US Executive team, including complex calendar and scheduling management.
• Plan and book travel, and handle the logistics of customer meetings.
• Prepare leadership meetings, including agendas, materials, and follow-ups.
• Coordinate candidate visits for the American in-office teams.
• Handle day-to-day administrative operations for the New York office.
• Serve as the primary operational owner of the NYC office, managing office access, common areas, deliveries, and packages.
• Host and coordinate employee, candidate, and customer visits.
• Coordinate executive visits from the Paris headquarters.
• Manage employee event scheduling and logistics.
• Provide scheduling and logistical support for additional Paris-based executives as capacity allows.

Benefits

• 25 days of PTO (employees are strongly encouraged to use all of it!)
• 10 public holidays
• 401(k) + 3% matching!
• Health, Dental & Vision insurance (80% coverage), for individuals and their families
• Short term & long term disability insurance (100% paid)
• Travel policy including to our annual off-sites
• Up to $300 towards your home office set-up
• Monthly remote work stipend of up to $70
• Referral bonus of $4000 for any new Guardians hired
• Pre-tax commuter plan access
• HSA and FSA plan access

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed