Executive Assistant (Office: Cambridge, MA)

Philips•Cambridge, MA

1d•$32 - $52•Onsite

About The Position

The Executive Assistant provides autonomous administrative, organizational, and operational support to the Cardiology Segment Leader and the Azurion Eye Category Leader, ensuring efficient coordination of correspondence, documentation, calendars, travel, events, and expense management in line with corporate policies. The role also serves as a communication hub for key updates across the department and organization, and may support the Works Council in representing employee interests.

Requirements

2+ years relevant experience in administration or equivalent
High School Diploma, Vocational Education required.
Advanced Microsoft Office skills, including PowerPoint and Outlook, with strong communication, organization, and multitasking abilities.
Experience coordinating complex calendars, travel, meetings, and events with a high level of accuracy and attention to detail.
Ability to manage confidential information with discretion and work independently while anticipating executive needs.
Must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.

Nice To Haves

Bachelor's Degree preferred.

Responsibilities

Supports one or more executives with routine to moderately complex administrative, organizational, and operational tasks while working autonomously within established corporate procedures.
Manages correspondence and communications for executives and key stakeholders, prioritizing emails, letters, and phone calls to keep information flowing efficiently.
Prepares and drafts business documents such as letters, emails, agendas, minutes, action items, and PowerPoint presentations.
Coordinates calendars, meetings, travel, events, workshops, and conferences, including logistics, materials, technical setup, visa support, and budget compliance.
Maintains records and files, processes expense reports, communicates local announcements, and may support the Works Council in line with applicable policies and regulations.