Executive Assistant

Cowboy Space Corp.•San Carlos, CA

6d•Onsite

About The Position

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief Operating and Chief Legal Officer. This person will play a critical role in keeping legal operations running smoothly by managing scheduling, communications, coordination, and administrative priorities across a wide range of internal and external stakeholders. The ideal candidate is calm under pressure, highly discreet, exceptionally organized, and excited to operate in a fast-moving startup environment.

Requirements

3+ years of Executive Assistant or administrative support experience
Experience supporting senior executives or legal leadership preferred
Strong organizational and communication skills
Ability to handle sensitive and confidential information with discretion
Excellent attention to detail and follow-through
Comfortable operating in fast-paced, ambiguous environments
Proficiency with Google Workspace, calendar management, and collaboration tools

Responsibilities

Manage complex calendar scheduling and meeting coordination
Coordinate internal and external communications on behalf of the Chief Operating and Chief Legal Officer.
Organize legal documents, contracts, and confidential materials
Track action items, deadlines, and follow-ups across legal initiatives
Assist with travel coordination, expense management, and logistics
Support preparation for board meetings, leadership reviews, and legal discussions
Partner cross-functionally with recruiting, finance, operations, and leadership teams
Help drive operational efficiency across the legal organization