Executive Assistant

fairlife • Chicago, IL

11h • $90,000 - $110,000 • Onsite

About The Position

The Executive Assistant will provide high-level administrative support to fairlife, LLC’s Executive Leadership Team (ELT) by acting as a project manager of people: conducting meeting coordination, preparing reports and presentations, handling information requests, managing business-related event planning and coordination, and performing a wide variety of other administrative functions. An ideal candidate is responsive, thoughtful, self-directed, positive, and can communicate effectively and efficiently.

Requirements

• Bachelor’s degree preferred or equivalent experience.
• 5+ years supporting top level executives in fast-paced, high-growth environments.
• Strong project management skills with experience coordinating complex events and initiatives.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel).
• Exceptional organizational skills and ability to manage multiple priorities under pressure.
• High level of discretion, professionalism, and judgment.
• Comfortable holding others accountable and influencing outcomes with tact.
• Flexible and adaptable to changing priorities and work styles.
• Ability to work primarily onsite with occasional travel.

Nice To Haves

• Fearless communicator who thrives in dynamic environments.
• Skilled at anticipating needs and solving problems independently.
• Positive, resourceful, and committed to building team culture.

Responsibilities

• Serve as a trusted business partner, managing time, priorities, and communication for the Chief Supply Chain Officer.
• Own calendar and meeting discipline: schedule, confirm attendance, and escalate when necessary to ensure participation.
• Coordinate logistics for meetings, events, and offsites (virtual and in-person), including catering, A/V, and travel arrangements.
• Prepare and edit presentations, reports, and executive communications with precision and professionalism.
• Anticipate needs and act independently to resolve issues before they arise.
• Maintain strong follow-up routines with internal teams and external stakeholders.
• Partner with other Executive Assistants to align calendars and support cross-functional projects.
• Manage expense reports and ad hoc projects with accuracy and timeliness.
• Build trust quickly with new stakeholders and maintain open communication.
• Identify opportunities to streamline processes and improve efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive