Executive Assistant

Infusion4Health Inc • Brea, CA

29d • $90,000 - $110,000 • Onsite

About The Position

Infusion For Health is dedicated to providing exceptional infusion therapy experiences for patients with autoimmune disorders and other complex chronic conditions. Our mission centers on delivering professional, compassionate care within a patient-focused environment, supported by a team committed to collaboration and expertise.

We are seeking a highly organized and proactive Executive Assistant to support our CEO in managing daily operations, strategic initiatives, and administrative functions. This role offers an exciting opportunity to contribute to a healthcare organization that values compassion, collaboration, and excellence. The ideal candidate will possess strong administrative skills, technical proficiency, and the ability to coordinate multiple projects efficiently.

Requirements

• Proven experience as an executive assistant or personal assistant supporting C-suite executives in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent typing speed, proofreading abilities, and attention to detail for accurate transcription and document preparation.
• Proficiency in office management tools including Microsoft Office Suite, Google Workspace, QuickBooks, and video conferencing platforms.
• Demonstrated experience in event planning, project coordination, and office administration.
• Knowledge of bookkeeping practices, data entry procedures, and multi-line phone systems.
• Exceptional communication skills with professional phone etiquette and customer service orientation.
• Technical proficiency in office equipment and software necessary for efficient workflow management.

Responsibilities

• Manage and coordinate the CEO’s calendar, scheduling appointments, meetings, and travel arrangements with precision.
• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing notes.
• Organize and facilitate meetings through video conferencing software, prepare agendas, and ensure follow-up on action items.
• Assist with event planning for company functions or stakeholder engagements to ensure seamless execution.
• Handle office management tasks such as filing, data entry, maintaining office supplies, and overseeing front desk responsibilities.
• Collaborate with C-suite executives and team members to streamline workflows and improve operational efficiency.
• Utilize productivity software such as Microsoft Office, Google Workspace, and QuickBooks for various administrative functions including bookkeeping and invoicing through DocuSign.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed