Executive Assistant

Electric Power Engineers • Austin, TX

13d • Onsite

About The Position

We are designing the grid of the future!
The Executive Assistant will provide support to multiple C-level executives. This role demands a sharp eye for detail and the ability to anticipate needs with minimal direction. You’ll be a trusted partner, navigating shifting priorities with ease, managing complex calendars and itineraries, and ensuring seamless communication across teams. The ideal candidate is a career EA who values confidentiality, builds strong relationships at every level, and brings diplomacy and positivity under pressure. If you’re energized by supporting mission-critical work in a fast-evolving industry, we’d love to meet you.

Requirements

• 8+ years of executive assistant or equivalent experience, including 4+ years supporting C-level executives
• Exceptional organizational, time management, and prioritization skills with a focus on accuracy and follow-through
• Confidence navigating shifting priorities and last-minute changes with composure and clear communication
• Strong written and verbal communication skills
• A successful candidate can utilize their experience to anticipate the needs of the executives they are supporting
• Able to represent executives internally and externally with the utmost professionalism
• High-level discretion and proven ability to handle confidential information with integrity
• Skilled at engaging with cross-functional teams, stakeholders, and high-profile external partners
• Demonstrated success managing business travel logistics, event planning, and executive calendar management
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).

Responsibilities

• Maintain accurate and detailed calendars for multiple executives, managing scheduling requests while balancing priorities and minimizing friction
• Proactively communicate schedule changes, anticipate conflicts, and resolve scheduling issues in a timely, solution-oriented manner
• Ensure meeting agendas and summaries are prepared, and participants are confirmed at least 48 hours in advance
• Serve as a gatekeeper for executives by filtering and prioritizing incoming requests
• Attend meetings as requested; take and distribute clear meeting minutes, and help track action items and project timelines
• Draft executive communications, reports, presentations, and spreadsheets with clarity and professionalism; act as proxy for communications and approvals when authorized
• Organize internal and external meetings and events, including end-to-end coordination of logistics
• Coordinate domestic and international travel, including complex itineraries.
• Manage executive expense reports, including timely reconciliation of receipts and submission of accurate reports in alignment with company policies
• Serve as the backup for the Office Manager to include front desk administration
• Work with the Office Manager to coordinate Austin team events, including summer gatherings and year-end celebrations

Benefits

• Comprehensive health and wellness benefits including medical, dental, and vision with 100% premium coverage for you
• Generous PTO and paid holidays
• MyShare Employee Ownership Program
• Work with industry leaders
• 401K, up to a 4% match (100% vested from day 1)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed