Executive Assistant , Robotics Delivery Packaging Innovation (RDPI)

Amazon • North Reading, MA

9d • $74,200 - $129,800 • Onsite

About The Position

The Fulfillment Technologies and Robotics (FTR) organization seeks a strategic, exceptionally driven, fast-moving, resourceful, proactive Executive Assistant to support three directors in our RDPI team. This role is located in North Reading, MA. The Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Key responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, coordinating workspace planning, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

Requirements

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management
• Experience as an Executive Assistant
• Experience with work space planning/management
• Experience using AI tools to improve productivity and workflows

Nice To Haves

• Experience leading process improvements
• Experience designing processes to maximize efficiency
• Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
• Experience working with large global teams
• Experience guiding, training and mentoring others
• Experience with domestic or international travel coordination

Responsibilities

• Manage complex calendars, prioritize meetings, including organizing sessions with internal and external senior leaders
• Proactively anticipate leader and organizational needs, identifying and resolving issues without being prompted
• Organize, execute, and assist with team activities (staff meeting agendas, global team meetings, off-sites, and team social events)
• Prepare, curate, and create content (presentations, narratives, communications) on behalf of leaders in partnership with key stakeholders
• Complete expense reports proactively
• Coordinate both domestic and international travel
• Track and ensure the completion of key deliverables, and follow up on outstanding items
• Act as a liaison between the team and key stakeholders through clear and concise written and verbal communication
• Handle confidential materials and information with discretion
• Develop and maintain new mechanisms to maximize team efficiency; optimize cross-team procedures and drive best practices across the organization
• Independently resolve escalations, seeking guidance as needed
• Partner closely and proactively with Finance, HR, Recruiting, and EAs throughout the organization
• Mentor and develop other EAs within the organization
• Leverage AI tools (e.g., automation, scheduling assistants, data synthesis) to streamline workflows, increase efficiency, and proactively solve problems across administrative and operational tasks
• Use AI to synthesize data, identify trends, and surface insights that enable strategic partnership with leadership, shifting focus from administrative tasks to driving organizational priorities and decision-making
• Have fun at work and help others do the same

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED