USA Executive Assistant (008C12)

Santander

1d • $61,875 - $105,000

About The Position

The Executive Assistant performs secretarial and administrative assignments of a confidential nature including, but not limited to, calendar management; scheduling meetings; booking meeting rooms; coordinating travel arrangements including booking travel tickets and settlement of related expenses. S/he also conducts administrative and office related project functions for multiple directors/managers and their teams.
Gathers information, maintains/updates more complex spreadsheets/databases.
Creates filing systems and monitors efficiency, copies/collates complex materials.
Provides advanced clerical support, prioritizes mail, develops agendas/programs for meetings.
Circulates presentation materials and other documents for meeting attendees as appropriate.
Takes and relays messages and appropriately escalates calls to the appropriate personnel.
Organizes and maintains diaries/calendars/schedules and maintain responsibility for scheduling appointments.
Drafts emails and other documentation as instructed for review by management.
Prepares purchase orders as required and obtains the appropriate approvals.

Requirements

• Bachelor’s Degree: in related field or equivalent demonstrated through a combination of work experience, training, military service, or education - Required
• 3+ Years Administrative support experience. - Required.
• Excellent interpersonal, written and communication skills.
• Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality.
• Polished executive assistant with professional maturity and previous corporate environment experience.
• Ability to effectively interact with senior level management both internally and with external clients.
• Ability to manage top level managers supported with tact, diplomacy and assertiveness .
• Demonstrated ability to work independently to establish priorities, multi-task, meet deadlines, strong organizational, time management and planning skills.
• Ability to multi-task, react and think quickly.
• Self-starter with strong sense of ownership and involvement.
• Ability to seek clarification or assistance when needed.
• Desire to work as a true partner with the Executive and anticipate needs.
• Thorough knowledge of a variety of software programs (particularly Excel, Word, and PowerPoint).
• Demonstrated calendar management and scheduling.
• Attention to detail and problem solving skills.
• Continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Within guidelines, makes independent decisions regarding planning, organizing, and scheduling work.
• Demonstrated ability to organize, plan and develop multiple projects within time constraints to meet deadlines while staying within budget.
• Exceptional customer service skills.
• High level of attention to detail and demonstrated problem solving skills. Approaching tasks from a positive perspective and with openness to change.
• Ability to apply independent judgment when resolving routine enquiries.
• Excellent interpersonal, written and communication skills. Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality.
• Requires professional demeanor at all times and must be flexible in a fast changing environment.
• Applicants must be legally authorized to work in the United States on a full-time basis without requiring employer sponsorship to commence employment.

Nice To Haves

• Established work history or equivalent demonstrated through a combination of work experience, training, military service, or education.

Responsibilities

• Calendar management
• Scheduling meetings
• Booking meeting rooms
• Coordinating travel arrangements including booking travel tickets and settlement of related expenses
• Conducts administrative and office related project functions for multiple directors/managers and their teams
• Gathers information, maintains/updates more complex spreadsheets/databases
• Creates filing systems and monitors efficiency, copies/collates complex materials
• Provides advanced clerical support, prioritizes mail, develops agendas/programs for meetings
• Circulates presentation materials and other documents for meeting attendees as appropriate
• Takes and relays messages and appropriately escalates calls to the appropriate personnel
• Organizes and maintains diaries/calendars/schedules and maintain responsibility for scheduling appointments
• Drafts emails and other documentation as instructed for review by management
• Prepares purchase orders as required and obtains the appropriate approvals

Benefits

• A fair and competitive rewards package that reflects the impact you create and the value you deliver.
• Benefits are designed to support you, your family and your well-being, now and into the future.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive