Executive Assistant

Workday • Pleasanton, CA

3d • Hybrid

About The Position

The Executive Assistant supports three Vice Presidents of Field Sales on Workday’s US Field Sales team. This role keeps executives’ schedules, travel, and day-to-day operations running smoothly, serving as a trusted partner who anticipates needs, manages details, and helps executives focus on leading the business.

Responsibilities span executive support, communication, travel and logistics, project and event coordination, and proactive partnership. The role requires initiative, discretion, adaptability, and the ability to handle competing priorities with minimal direction. Workday’s Flex Work approach combines in-person and remote work, with teams spending at least half of their time each quarter in the office or in the field with customers, prospects, and partners, depending on the role.

Requirements

• At least 5 years of experience in executive support and/or project coordination, supporting multiple senior-level executives.
• At least 5 years of experience using office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint, and Slack.
• Skill in calendar management across multiple executives, including resolving scheduling conflicts.
• Excellent communication skills and ability to adapt communication style to different audiences and mediums.
• Ability to maintain confidentiality and handle sensitive information with care and discretion.
• Skill in event planning, including logistics, budgets, and vendor coordination.
• Skill in prioritization and evaluating competing requests and resources.
• Experience in travel management, including planning and coordinating travel, budgets, and vendor relationships.

Responsibilities

• Proactively manage and anticipate executives’ daily needs, including complex calendars for multiple Vice Presidents, meeting confirmations, and ad hoc requests.
• Process expense reports, monitor and forecast spending against budget, and advise executives accordingly.
• Build collaborative relationships with executives’ customers, team members, and external contacts.
• Prioritize and manage communications with employees at all levels, executives, and external partners as a key point of contact.
• Draft and prepare correspondence, presentations, internal communications, and other documentation on behalf of executives.
• Provide informed advice and recommendations to executives on ongoing projects and events.
• Plan and book domestic and international travel, including itineraries, ground transportation, and hotels; resolve non-routine travel issues and advise executives on options.
• Track and drive completion of critical tasks and projects, following up on outstanding items to meet deadlines.
• Publish meeting agendas, take and distribute notes, and follow up on action items.
• Plan and coordinate department events and meetings, including budgets, logistics, venue selection, catering, resource planning, and attendee invitations.
• Take initiative with minimal direction, anticipate upcoming needs, and act on executives’ behalf to support an efficient workflow.

Benefits

• May be eligible for the Workday Bonus Plan or a role-specific commission/bonus.
• May be eligible for annual refresh stock grants.
• Comprehensive benefits are referenced, but specific benefits are not listed in the posting.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed