Executive Assistant

Northeastern University•Boston, MA

14d•$60,315 - $85,193•Hybrid

About The Position

The Executive Assistant will be confident in working independently and with ambiguity, as well as being a strong team player. The position works within a wider team supporting the Office of the CIO. The role will be required to maintain an understanding of the CIO’s strategic priorities and the strategic priorities of the University and apply this awareness to the support of the CIO and Deputy CIOs. Under direction, this individual will oversee a variety of administrative projects, communicate matters with internal and external constituencies including senior university leadership, faculty, and staff; design and produce reports and presentations, schedule and coordinate meetings, travel coordination and prepare expense reports on behalf of the CIO and Deputy CIOs. At Team ITS, your success matters as much as the mission. Learn more about our flexible, highly dynamic, and values-first culture at careers.its.northeastern.edu. This position is onsite 4 days per week, and eligible for remote work 1 day per week. Regrettably, the university is unable to work sponsor for this role, now or in the future.

Requirements

Bachelor's degree and minimum of 7 years of administrative experience required
Expertise of calendar management, specifically managing multiple VPs and AVPs calendars at one time
Must be able to work and make decisions independently, to exercise discretion and good judgment in areas of responsibility
Must be able to communicate professionally and effectively with people at all levels of the organization as well as with external constituents
High-level comfort working with technology is necessary
Proficiency in Microsoft Office Suite—especially Excel, Word, PowerPoint and Outlook, Teams—and OneNote
In this fast-paced office, the successful candidate will be extremely adept at planning, prioritizing and possess a strong organizational background along with ability to be flexible, professional, and creative in responding to requests with short turnaround
Strong proofreading, attention to detail and follow through skills are essential as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment while handling multiple priorities
Experience dealing with sensitive personnel information

Nice To Haves

Experience with managing and executing projects on behalf of senior member of an organization
Experience and willingness to work with digital workflow tools such as Microsoft To Do, Microsoft Flow, SharePoint, and ServiceNow to ensure follow through on AVP requests.
Experience working in IT, technology, or higher education organization preferred.

Responsibilities

Calendaring and support for CIO
Provide support for the CIOs calendar in coordination with Head of the OCIO & IT Operations
Track and manage agendas, projects, action items, priorities, and Microsoft Teams
Execute items related to purchase requests on behalf of the CIO
Complete expense reports, vendor justification forms & quotes
Make purchases on behalf of the CIO
Prep and/or complete spreadsheets, reports, presentations, documents and dashboards
Calendaring and Support for the Deputy CIOs
Complex calendar management for both Deputy CIOs
Daily briefings for Deputy CIOs using OneNote, Microsoft To Do, & Microsoft Flow
Execute items related to purchase requests on behalf of the Deputy CIOs
Complete expense reports, vendor justification forms & quotes,
Make purchases on behalf of the Deputy CIOs
Track and manage agendas, projects, action items, priorities, and Microsoft Teams
Prep and/or complete spreadsheets, reports, presentations, documents and dashboards
Onboarding & Offboarding for the direct hires of the Deputy CIOs
Coordinate OCIO events, virtual gatherings, and travel for the CIO & Deputy CIOs
Assist with projects and planning for the OCIO on behalf of the Head of the Office of the CIO & IT Operations
Assist with special HR requests for the Deputy CIOs & Head of the Office of CIO & IT Operations