Executive Assistant to the Co-Founder/CEO

Treeswift Inc • New York, NY

4d • $90,000 - $120,000 • Hybrid

About The Position

Treeswift is changing the way energy companies manage their infrastructure by helping utilities modernize their field operations with AI-powered technology. We deploy AI-powered sensor systems into utility field operations to collect LiDAR and imagery data at scale. Our models turn that raw data into actionable intelligence. Since our first utility pilot in June 2024, we've grown to work with three of the five largest utilities in the United States. Our team brings deep experience from Penn, Caltech, CMU, Palantir, Stripe, and Oracle, and we're backed by leading investors including Penny Pritzker's Inspired Capital. We're headquartered in lower Manhattan with an office in Philadelphia and field presence across the country. We're moving fast on a problem that matters. The work we do has real consequences for real people, and there's a lot of runway ahead. Come build it with us.

Requirements

• 2–4+ years of experience in an EA, office management, or operations coordination role
• Experience managing complex calendars, travel, and executive communications
• Ability to operate independently with minimal oversight
• Communicate clearly and professionally, and exercise good judgment about when to act independently and when to escalate
• Proactive by nature — anticipate needs, flag issues early, and solve problems before they become problems
• Experience in high-growth, fast-moving environments
• Based in New York City and comfortable with a hybrid work schedule with minimum 2-3 days in office
• Proficient with Google Workspace and familiar with tools such as Notion, Slack, ChatGPT, and other AI productivity platforms

Nice To Haves

• Experience supporting founders or executives at venture-backed startups

Responsibilities

• Own the Co-Founder’s calendar end-to-end — schedule meetings, resolve calendar conflicts, and make sure the right time is protected for the right priorities
• Manage travel logistics, including flights, hotels, ground transportation, and itineraries
• Track action items and ensure important commitments are executed on time
• Manage sensitive and confidential information with absolute discretion
• Coordinate internal and external meetings, including agenda prep and follow-up tracking
• Handle expense reporting and other day-to-day administrative needs
• Participate in ad hoc projects as needed to support the broader team

Benefits

• Growth from within. We're building a company where strong performers have a real path forward.
• Mission first. We value team members who are focused on working towards the best outcomes for the customer and the business.
• Curiosity. We are constantly learning – from each other and from our customers.. We aren’t afraid to learn we were wrong in the process and adapt our approach accordingly.
• Owners mindset. If you see an opportunity for improvement, run with it. We believe that good ideas can come from anywhere, no matter your role.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed