Executive Assistant
Tailstorm Health Inc•Chandler, AZ
•Hybrid
About The Position
We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and strategic support to our Chief Executive Officer (CEO) and Chief Marketing Officer (CMO). This is a pivotal role that requires a high level of professionalism, strong judgment, and the ability to anticipate needs in a dynamic, fast-paced environment.
Requirements
- 5+ years supporting C-suite executives in a fast-paced environment
- Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
- Familiarity with Zoom, Teams, and other collaboration tools
- Excellent written and verbal communication skills
- Polished, professional demeanor
- Exceptional time management, prioritization, and multitasking abilities
- Ability to handle confidential information with the utmost discretion
- Proactive, solution-oriented mindset
- Able to work independently and take ownership of responsibilities
- Strong interpersonal skills and the ability to collaborate effectively across all levels of the organization
Nice To Haves
- Healthcare industry experience is a plus
Responsibilities
- Provide high-level executive support, including calendar management, scheduling, and meeting coordination for the CEO and CMO.
- Manage and prioritize internal and external communications, ensuring prompt and professional responses on behalf of the executives.
- Prepare high-quality presentations, reports, and correspondence; support executive-level documentation and deliverables.
- Coordinate complex domestic and international travel arrangements, including flights, accommodations, itineraries, and expense reports.
- Assist with planning and execution of executive meetings, board meetings, company events, and leadership offsites.
- Maintain organized systems for tracking documents, records, and confidential information.
- Act as a liaison between executives and internal teams, board members, clients, and external stakeholders.
- Monitor deadlines and deliverables; help ensure the executives are fully prepared for meetings and key initiatives.
- Exercise sound judgment and maintain discretion when handling sensitive company and personnel matters.
- Provide support on special projects and ad hoc tasks as directed by the CEO and CMO.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
