Executive Assistant

Goodfire•San Francisco, CA

3d•$100,000 - $200,000•Onsite

About The Position

Goodfire is seeking an Executive Assistant to support their COO and Principal Investigator. The primary goal of this role is to protect the executives' time and attention, allowing them to focus on high-impact work. Responsibilities include managing calendars and inboxes, orchestrating travel and meeting logistics, assisting with personal tasks, coordinating internal and external meetings, and collaborating with the Operations team to enhance the employee experience. This is an intense and fast-paced role requiring someone who can maintain high standards of excellence in a dynamic environment with evolving challenges. The ideal candidate thrives in ambiguity, enjoys bringing order to complexity, and finds satisfaction in improving organizational efficiency.

Requirements

Deep care for others
Exceptionally high bar for quality
Relentlessly organized
Strong communication skills
Energized by solving problems
Thrive in high-growth environments where priorities shift quickly
Take pride in flawless execution
Treat every challenge as an opportunity to do valuable and meaningful work
Understand that strong executive support is built on strong relationships
Desire to invest in earning trust across the organization to become a reliable partner

Nice To Haves

Experience working in a fast-paced, early-stage startup environment
Prior experience supporting C‑level executives in a venture‑backed startup
Comfort negotiating with vendors and managing complex calendars across time zones
Demonstrated success planning multi‑day off‑sites or customer events
Proficiency with modern productivity tools (e.g., Google Workspace, Notion, Slack)

Responsibilities

Own their calendar and inboxes
Orchestrate travel and meeting logistics
Assist with personal tasks
Coordinate internal and external meetings
Partner closely with our Operations team to create an exceptional employee experience