Executive Assistant

L. Rose Recruiting•Winter Park, FL

5d•Onsite

About The Position

Streamex is a fast-growing fintech company building infrastructure to bring real-world assets on-chain. The Executive Assistant supports the executive leadership team by managing administrative needs and coordinating meetings, team priorities, onboarding, and office operations. The role calls for an experienced, tech-savvy professional who anticipates executive needs, builds relationships across the business, follows through independently, and adapts as priorities change. The position involves executive calendar and travel support, preparing leadership meeting materials, gathering and organizing updates across teams, tracking decisions and action items, supporting onboarding and office activities, and handling confidential information with discretion. The Executive Assistant will work on-site in Winter Park, Florida, and contribute to a fast-moving, collaborative environment.

Requirements

Approximately 5–7 years of experience as an Executive Assistant or in a closely related executive support role.
Experience supporting senior executives; direct C-suite support is strongly preferred.
Tech savvy, with demonstrated ability to learn new software, systems, and tools quickly.
Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint, including calendar management, spreadsheet work, document preparation, and basic presentations.
Comfort organizing information in shared document platforms such as SharePoint or Dropbox.
Familiarity with AI productivity tools and the critical thinking to review outputs for accuracy.
Excellent organizational skills, attention to detail, and the ability to manage competing priorities.
Strong written and verbal communication skills and a polished, personable approach.
Sound judgment, discretion, and professionalism when handling confidential information.
Demonstrated initiative, accountability, and consistent follow-through.
Ability to work independently and collaborate across teams.
Ability to work on-site in Winter Park, Florida, on a consistent basis.

Nice To Haves

Background in technology, fintech, finance, financial services, investment management, professional services, or a similar corporate environment.
Direct C-suite executive support experience.

Responsibilities

Manage executive calendars, schedule meetings, and coordinate changing priorities.
Arrange travel as needed and prepare and submit expense reports.
Serve as a professional point of contact for internal and external stakeholders.
Prepare agendas and coordinate materials for leadership meetings, off-sites, and other important discussions.
Gather updates from finance, operations, corporate development, and technology teams and organize information for leadership.
Capture meeting notes, decisions, and action items; track owners and deadlines and follow up through completion.
Coordinate with developers and other team members to obtain timely updates and organize shared priorities.
Prepare and format correspondence, memos, spreadsheets, and basic presentations.
Organize shared files and documents in platforms such as SharePoint or Dropbox.
Assist with new-hire onboarding, including scheduling, materials, equipment, and access coordination.
Coordinate with the company’s external technology partner on administrative and team needs.
Help organize office activities and contribute to a welcoming, collaborative workplace.
Handle confidential business and executive information with discretion.
Support additional administrative needs and special projects as the business grows.