Business Ops Anst Sr

BAE Systems•Hill AFB, UT

5d•Onsite

About The Position

BAE Systems is seeking an Executive Assistant to support the Director and Deputy Director under the Air and Space Force Solutions Integration Support Contract (ISC) at Hill AFB, UT. The applicant selected will support the ISC Business Operations Team as we seek to deliver a world-class capability for our customers. This position may perform the following duties and responsibilities in collaboration with the Director and Deputy Director: Provide high-level administrative support, including managing complex calendars and preparing itineraries. Develop and maintain effective relationships with internal stakeholders, including BAE Systems-wide senior leaders and fellow employees, and external partners from local academic, civic, and aerospace and defense organizations. Coordinate logistics for meetings, events, and conferences, ensuring all logistical arrangements are in place and executed flawlessly. Prepare and edit correspondence, reports, and presentations, ensuring high-quality and timely delivery. Develop and implement effective digital filing systems to ensure easy access to information. Develop and maintain a thorough understanding of the business unit's operations, goals, and objectives, providing strategic support and recommendations as needed. Provide logistics support for distinguished visitors including visit requests, project access requests, etc. Interface with travel team to ensure travel is efficiently scheduled and expenses are completed. Identify areas for process improvement and implement changes to increase efficiency and productivity. Manage confidential and sensitive information with discretion and professionalism. Book meeting rooms and common space conference rooms. Provide back-up support for other administrative staff, as needed. Perform other duties, as assigned.

Requirements

BS/BA – 6 years’ experience
AS/AA – 8 years’ experience
HS/GED – 10 years’ experience
Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Experience with calendar management, travel coordination, and expense reporting.
Excellent written and verbal communication skills.
Ability to work in a team environment and build strong relationships with colleagues and stakeholders.
Ability to manage multiple responsibilities and prioritize workload of self and others effectively.
Firm understanding of budgets, military culture and acquisition processes, prior people management experience.
Ability to obtain and retain a Department of Defense SECRET security clearance.
High energy and proactive approach to work.
Strong attention to detail and organizational skills.
Excellent professional communication and interpersonal skills.
Ability to work in a fast-paced environment with multiple priorities and deadlines.
Strong problem-solving and analytical skills.
Willingness to learn and adapt to new systems, processes, and technologies.
Discretion and professionalism in handling confidential and sensitive information.
Strong sense of ownership and accountability for work product and outcomes.
Ability to build and maintain effective relationships with internal and external stakeholders.
Flexibility and adaptability in a changing environment.

Nice To Haves

Prior experience as an Executive Assistant to a military, government, or business leader of a medium to large organization.
Bachelor’s degree in business administration, communications, or a related field.
Certification as a Certified Administrative Professional (CAP) or Certified Executive Administrative Professional (CEAP).
Proficiency in additional software applications, such as project management tools or customer relationship management systems.
Experience with data analysis and reporting, including creating dashboards and visualizations.
Experience with JIRA software by Atlassian.
Familiarity with AI applications for generation of first draft material/products to the list.

Responsibilities

Provide high-level administrative support, including managing complex calendars and preparing itineraries.
Develop and maintain effective relationships with internal stakeholders, including BAE Systems-wide senior leaders and fellow employees, and external partners from local academic, civic, and aerospace and defense organizations.
Coordinate logistics for meetings, events, and conferences, ensuring all logistical arrangements are in place and executed flawlessly.
Prepare and edit correspondence, reports, and presentations, ensuring high-quality and timely delivery.
Develop and implement effective digital filing systems to ensure easy access to information.
Develop and maintain a thorough understanding of the business unit's operations, goals, and objectives, providing strategic support and recommendations as needed.
Provide logistics support for distinguished visitors including visit requests, project access requests, etc.
Interface with travel team to ensure travel is efficiently scheduled and expenses are completed.
Identify areas for process improvement and implement changes to increase efficiency and productivity.
Manage confidential and sensitive information with discretion and professionalism.
Book meeting rooms and common space conference rooms.
Provide back-up support for other administrative staff, as needed.
Perform other duties, as assigned.

Benefits

health, dental, and vision insurance
health savings accounts
a 401(k) savings plan
disability coverage
life and accident insurance
employee assistance program
legal plan
discounts on things like home, auto, and pet insurance
paid time off
paid holidays
paid parental leave
paid military leave
paid bereavement leave
any applicable federal and state sick leave
company recognition program to receive monetary or non-monetary recognition awards