Executive Assistant

Medical Biowaste Solutions Inc•Mission Viejo, CA

7d•$25 - $30•Onsite

About The Position

We're seeking a highly organized, proactive, and business-minded Executive Assistant / Chief of Staff to serve as a true extension of the CEO while supporting three growing companies. This role combines executive support, operations management, project coordination, sales support, strategic planning, and day-to-day decision-making. The ideal candidate is flexible, enjoys wearing multiple hats, adapts quickly to changing priorities, and proactively solves problems.

Requirements

5+ years supporting executives or leadership teams preferred.
Excellent communication and organizational skills.
Strong project management abilities.
Comfortable working both independently and as part of a team.
Experience with Microsoft Office, Google Workspace, CRM platforms, and project management software.
Professional, resourceful, adaptable, and detail-oriented.

Responsibilities

Act as an extension of the CEO by managing daily priorities and helping execute strategic initiatives.
Manage calendars, meetings, travel, and executive scheduling.
Coordinate daily operations across three companies.
Lead project launches and oversee execution.
Track milestones and hold projects accountable to deadlines.
Conduct outreach to enterprise accounts and coordinate meetings.
Support sales, proposals, CRM updates, and follow-up.
Prepare executive reports and presentations.
Build operational systems and SOPs.
Handle confidential information professionally.
Willingly take on new responsibilities as the business evolves.