Executive Assistant

NY MONDA WINDOW AND DOOR INC•New York, NY

37d•$55,000 - $70,000•Onsite

About The Position

NY Monda Window and Door, Inc. is seeking a hands-on Executive Assistant to provide high-level administrative support to senior leadership and coordinate key people-operations responsibilities across our four locations. This is a visible, trusted role for someone who is organized, discreet, proactive, and comfortable working in a fast-paced manufacturing business. The ideal candidate is a calm problem-solver and natural organizer who communicates confidently in English and Chinese, builds trust with employees at every level, and takes ownership from request through completion. They are comfortable shifting between an executive calendar, a hiring need, an employee question, an insurance matter, and a company event—while keeping details, deadlines, and confidentiality under control.

Requirements

At least 3 years of Executive Assistant, senior administrative support, office management, or closely related experience.
Professional fluency in English and Chinese (Mandarin or Cantonese).
Excellent communication, organization, attention to detail, judgment, and follow-through.
Confidence to work with executives, employees, candidates, and outside partners.
Ability to prioritize competing demands, meet deadlines, work independently on-site, and handle confidential employee, legal, financial, and executive information with discretion.

Nice To Haves

Experience supporting HR or people-operations activities, including recruiting, onboarding, employee records, payroll coordination, or benefits administration.
Working knowledge of New York employment practices and HR best practices.
Experience in manufacturing, construction, building products, distribution, or another operational environment.
A process-improvement mindset and comfort learning new software and systems.

Responsibilities

Manage priorities, schedules, meetings, follow-ups, correspondence, documents, and special projects for senior leadership.
Serve as a professional liaison among executives, employees, candidates, clients, vendors, and business partners.
Coordinate job postings, interviews, offers, new-hire paperwork, orientation, and onboarding follow-through.
Maintain employee records, HR documentation, policies, performance-management support, and routine employee-relations coordination.
Coordinate accurate information and deadlines with payroll, benefits providers, management, and employees.
Help keep company practices and records aligned with federal, New York State, and New York City employment requirements.
Assist leadership with insurance, legal, vendor, and other sensitive administrative matters.
Organize team-building activities, off-site events, celebrations, and holiday gatherings across the company.