Executive Assistant - Investment Firm - San Francisco (Hybrid)

Burke+Co•San Francisco, CA

4d•Hybrid

About The Position

The Executive Assistant will provide high-level administrative support to one or two Partners and several Vice Presidents at a highly regarded growth equity investment firm. The role involves managing complex calendars, coordinating meetings and travel, preparing expense reports, and proactively helping senior investment professionals stay organized and prepared. The Executive Assistant will also support event coordination, recruiting and interview logistics, onboarding, administrative coverage, and special projects. This position is based in San Francisco and follows a hybrid schedule, with two to three days onsite.

Requirements

At least 4 years of experience as an Executive Assistant.
Experience supporting senior-level executives; experience in financial services, investment management, or another fast-paced professional services environment is required.
Experience supporting multiple executives with complex calendars and competing priorities.
Exceptional organizational skills and meticulous attention to detail.
Strong written and verbal communication skills and a polished, professional demeanor.
A proactive, resourceful approach with the ability to anticipate needs and take ownership.
A collaborative mindset and genuine enthusiasm for being part of a close-knit administrative team.
Comfort working across a variety of responsibilities, from executive support to events and office operations.
Proficiency in Microsoft Office and/or Google Workspace.

Nice To Haves

Salesforce experience.

Responsibilities

Provide high-level administrative support to one or two Partners and several Vice Presidents.
Manage complex, frequently changing calendars and coordinate internal and external meetings.
Arrange domestic and international travel, including detailed itineraries and logistics.
Prepare and submit monthly expense reports.
Anticipate scheduling needs, proactively resolve conflicts, and keep executives organized and prepared.
Partner with the firm's event team on meeting logistics, research, and event coordination.
Coordinate candidate interviews and manage complex interview schedules.
Assist with onsite interview logistics and candidate hospitality.
Schedule onboarding meetings and support new employee integration.
Provide administrative coverage and collaborate across the team as needed.
Assist with special projects and administrative needs as they arise.