Executive Assistant

CG Oncology Inc•Waltham, MA

27d•$94,000 - $110,000•Remote

About The Position

The Executive Assistant provides diversified, confidential, and highly responsible administrative support for multiple executives. The role manages complex assignments requiring sound judgment, discretion, tact, initiative, and professionalism, including executive calendars, travel, meetings, events, and interactions with internal and external business leaders. The Executive Assistant proactively resolves administrative challenges and exercises independent judgment under general and limited supervision, acting on executives’ behalf in accordance with established preferences, priorities, and business needs. The position requires knowledge of organizational policies, practices, and corporate activities, and careful handling of sensitive information. The role is currently remote. There may be a future expectation to work from a company office approximately one to two days per week to support executive and business needs. Travel by car or air, including domestic and international travel, is expected to exceed 20%.

Requirements

High school graduate with two years of post-high-school trade, business, or professional school, or an associate degree.
Five years of experience providing executive-level administrative and secretarial support.
Ability to travel by car and air, domestically and internationally; estimated travel exceeds 20%.
High proficiency in administrative and secretarial skills.
Versatility in using PCs and related office software.

Responsibilities

Manage sensitive and confidential information with discretion.
Set priorities, address day-to-day operational issues, and ensure efficient workflow.
Develop strategies to optimize executives’ time at both macro and micro levels.
Plan and organize meetings and events, including logistics, agendas, and participant coordination.
Research and recommend venues for events and conferences.
Maintain attendee lists and confirmations for off-site meetings and conferences.
Provide onsite support for events and activities as required.
Research, negotiate, and execute company events.
Coordinate domestic and international executive travel, including schedules, accommodations, and transportation.
Liaise with travelers and corporate travel services.
Serve as a professional point of contact for executives, managers, visitors, and external contacts.
Respond to internal and external requests for information.
Maintain and manage information on the CG Connect platform.
Schedule and maintain executives’ calendars, appointments, meetings, and events.
Compile and analyze data and prepare reports and presentations for executives.
Update and maintain databases for easy access and retrieval.
Support the setup and management of remote office locations.
Provide DocuSign assistance and handle purchase orders, contract authorization forms, master service agreements, and customer service agreements.
Provide coverage for colleagues during sick and vacation leave.
Research corporate discounts and identify opportunities to secure discounts for corporate services.
Provide ad hoc support to Senior Executive Assistants and the MSL Team.

Benefits

Highly competitive salaries.
Annual performance and merit reviews.
Annual performance bonuses.
Equity.
Special recognition.
Unlimited flexible time off.
Fourteen observed holidays in 2026.
401(k) with a 100% company Safe Harbor match up to 4% of base salary.
Medical, dental, and vision coverage, including PPO and HDHP plans.
Health spending accounts, including HSA with an annual company contribution, FSA, and dependent-care FSA.
Company-paid long-term disability coverage and voluntary plans.
Company-paid life insurance at two times base salary and voluntary plans.
Voluntary legal and pet benefits, plus additional benefits.