Executive Assistant - Portland, Oregon

The Standard • Portland, OR

4d • $38 - $51 • Hybrid

About The Position

Bring your executive support expertise to a highly visible role where your organization, judgment, and professionalism will make a meaningful impact every day. This Executive Assistant opportunity is ideal for a polished, proactive professional who thrives at the center of activity, enjoys partnering with on the move senior leaders, and takes pride in keeping important business priorities moving with clarity and confidence. In this role, you will provide confidential, high-level administrative and operational support to Management Committee members, serving as a trusted liaison with senior leaders, employees, customers, and external stakeholders. You will manage complex calendars, coordinate meetings and travel, prepare materials and expense reports, support executive communications, and assist with special projects that require discretion, organization, and sound judgment.

Requirements

• High school diploma/GED
• Minimum 2 years of progressively responsible administrative experience supporting senior-level leaders, including experience interacting with customers, vendors, and executive-level visitors.
• Strong proficiency with Microsoft Office/Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams, and productivity/AI tools where applicable.
• Advanced organizational and time-management skills, including the ability to strategically coordinate complex calendars, prioritize competing tasks, and meet deadlines.
• Demonstrated discretion and sound judgment in safeguarding sensitive, confidential, or business-critical information.
• Strong knowledge of company operations, policies, and procedures, with the ability to clearly communicate decisions, priorities, and direction verbally and in writing.
• Detail-oriented with the ability to anticipate executive needs, manage critical tasks on an executive’s behalf, and identify emerging opportunities, risks, or challenges.
• Ability to adapt quickly to changing priorities and diverse needs while working independently, collaboratively, and with limited direction.

Nice To Haves

• Bachelor’s degree
• Minimum of 5 years of progressively responsible administrative experience supporting executive officers.
• Advanced proficiency with Microsoft Office/Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and productivity/AI tools where applicable.

Responsibilities

• Provide professional, confidential administrative support to executive leaders while keeping daily operations organized and on track.
• Manage complex calendars, meeting logistics, travel arrangements, documents, correspondence, and expense reporting with accuracy and timeliness.
• Serve as a trusted point of contact for internal and external stakeholders, using strong judgment in sensitive, complex, or time-critical situations.
• Maintain organized records, information, invoices, and administrative processes that support timely follow-up and efficient executive operations.
• Coordinate executive-related events, recognition activities, attendance reporting, supplies, and other administrative needs that support the executive office.

Benefits

• medical, dental, vision
• 401(k) plan with matching company contributions
• An annual incentive bonus plan
• Generous paid time off including 11 holidays, 2 wellness days, and 8 volunteer hours annually
• Paid parental leave and adoption/surrogacy assistance
• An employee giving program that double matches your donations to eligible nonprofits and schools

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED