Executive Assistant

Housing Development Cor•Lancaster Township, PA

16h•$60,000 - $65,000•Hybrid

About The Position

Housing Development Corporation MidAtlantic (HDC) is currently seeking a Full-Time Executive Assistant. At HDC MidAtlantic, we believe everyone deserves a safe, welcoming, and affordable place to call home—and we’re committed to making that a reality every day. When you join HDC, you’re not just taking a job—you’re becoming part of a mission-driven organization where your work has a direct and meaningful impact on people’s lives. Every role contributes to housing stability, stronger communities, and opportunities for residents to thrive. Since 1971, we’ve been trusted developers, property managers, and community partners, working alongside our neighbors to create real change. Today, we own and/or manage over 3,300 apartments across Pennsylvania, Delaware, and Maryland, serving nearly 4,500 residents including seniors, families, and individuals living with disabilities. At HDC, you’ll be part of a team that values excellence, equity, collaboration, community, and integrity. We invest in our people, support growth and development, and empower our employees to make a difference—both in our communities and within the organization. If you’re looking for work that is meaningful, people-centered, and connected to a greater purpose, you’ll find it here.

Requirements

Position requires high school diploma or equivalent.
Ability to think proactively and anticipate situations and solutions.
Demonstrated experience and ability to organize complex projects and tasks.
Superb attention to detail while managing multiple priorities in a deadline-driven environment.
Exceptional communication skills, both written and oral; highly adaptable and flexible.
Strong computer skills with expert level proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
High level of integrity and professionalism, able to handle confidential information.

Nice To Haves

Position prefers a bachelor’s degree and two years’ experience in project/program coordination or executive administration function.

Responsibilities

Assists with organizational planning and provides support to execute on goals, objectives and activities that advance HDC’s strategic plan and annual workplan. Coordinates with key staff to ensure follow-through on commitments and successful execution of tasks and activities on behalf of the Executive Office.
Keeps abreast of Executive Office priorities and short- and long-term commitments to proactively identify potential support needs and opportunities for efficiencies.
Create and maintain contacts with local, state, and federal legislators across HDC’s footprint, and plan opportunities for the Executive Office to meet regularly with elected officials. Conducts research, drafts letters of support, issues sign-on letters, prepares testimony, and conducts follow up on calls to action.
Provides support for and coordination of data and information requests for critical partners and funders. Provides direct administrative support to the CEO and COO. This includes, but is not limited to, timekeeping, managing calendars, processing invoices, coordinating schedules and travel, sending meeting invitations, arranging conference calls and video conference meetings, answering telephones, receiving, and screening communications, and reviewing documents for accuracy, format, and compliance with HDC policies and procedures.
Provides a bridge for smooth communication between the Executive office and internal departments; demonstrating leadership to maintain confidentiality, credibility, trust with staff. Determines appropriate course of action, referral, or response on incoming issues and concerns to the CEO and COO.
Collaborates with HDC’s Operational Leadership Team Executive Leadership Team as needed to move forward special projects and routine meetings. This includes creating agendas, taking meeting minutes, noting assigned tasks and deadlines. Conducts debriefs and communicates directly with staff on follow up and execution.
Prepares for Board of Directors meetings and committee meetings that includes meeting minutes, meeting agendas, and supporting material for dissemination to members.
Manages board information, board resolutions and changes in by-laws. Responsible for taking minutes, tracking attendance and other forms of record-keeping to ensure quorum and effective Board Governance.
Provides support to the Executive office in various levels of communication and correspondence to staff, Board of Directors and external stakeholders.
Provides supervision of Home Office Manager and oversight of Home Office operations.