Executive Assistant

Jambalaya Group•Tacoma, WA

2d•$60,000 - $80,000•Onsite

About The Position

Arrow Financial Group, an Ameriprise Financial practice, is seeking a highly capable Executive Assistant to serve as a trusted partner to our CEO. This is more than a scheduling role. You will manage the CEO’s inbox, calendar, priorities, and logistics so their time is focused on the highest-value work. The right person is proactive, exceptionally organized, discreet, and confident using sound judgment to keep important details and relationships from slipping through the cracks. This role is designed for someone who wants meaningful ownership and enjoys making a measurable difference behind the scenes. You will help create focus, follow-through, and a consistently professional experience for everyone who interacts with the CEO.

Requirements

Proven experience supporting senior leadership; experience supporting a single executive or principal is strongly preferred.
Strong judgment and prioritization skills, including the ability to determine what needs immediate attention and what can wait.
Exceptional attention to detail and consistent follow-through.
A proactive, solutions-oriented approach to solving problems and improving efficiency.
Strong written communication skills, with the ability to adapt to another person’s voice and style.
High level of discretion and professionalism when handling confidential personal, financial, and business information.
Comfort using CRM, email, calendar, document-management, and AI tools.

Nice To Haves

Experience with EOS or a similar operating system is a plus.

Responsibilities

Manage and prioritize the CEO’s inbox, responding in their voice when appropriate and escalating only what requires direct attention.
Own and maintain a complex calendar across multiple businesses and personal commitments; protect focus time and resolve scheduling conflicts proactively.
Prepare the CEO for meetings by ensuring agendas, context, materials, and follow-up items are organized in advance.
Track commitments and action items from meetings, following through with internal and external stakeholders until work is complete.
Coordinate travel, expenses, ordering, errands, document preparation, and other administrative needs from start to finish.
Refine rough drafts, emails, presentations, and documents into clear, polished, professional communications.
Maintain organized files, accurate contacts, and relationship notes to support timely, thoughtful outreach.
Serve as a professional and welcoming point of contact for clients, partners, and team members.
Act as an extension of the CEO across email, phone, and in-person interactions.
Arrange, book, and transact on the CEO’s behalf within established guidelines.
Grow level of autonomy from working under direction, to recommending decisions for approval, to independently acting on their behalf when appropriate.