Executive Assistant (Richmond, Virginia)

CVS Health•Richmond, VA

2d•$23 - $49•Onsite

About The Position

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time. The Executive Assistant (EA) will need to be a tech savvy individual who directly supports the CEO and COO of the Aetna Better Health of Virginia Medicaid plan, located in Richmond, VA.

Requirements

10+ years administrative experience supporting senior leadership
Advanced experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint
Project management experience is required
Previous experience maintaining executive’s phone, calendar, work and travel schedules using Microsoft Outlook

Nice To Haves

Strong interpersonal skills, including a professional phone manner and in-person presence.
Ability to work with and maintain confidential information.
Experience taking detailed notes and extracting action items.
Ability to understand priorities and adjust meetings and content appropriately.
Ability to work both independently and collaboratively

Responsibilities

Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
Arranges and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email.
Arrange travel and all accommodations including comprehensive and detailed itineraries.
Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner.
Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff.
Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
Coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc.
Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools.
Edit presentations, agendas, spreadsheets, communications, databases, and reports.
Prioritize and track deliverables, manage project timelines, deadlines and requests.
Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence.
Manage special projects as designated and assist other department members as necessary.
Works appropriately with confidential information; always acts with discretion.