Executive Assistant

3M•Maplewood, MN

1d•Onsite

About The Position

The Executive Assistant provides administrative support to the Transportation and Electronics Group (TEBG) President at 3M. The role coordinates domestic and international travel, manages expenses and calendars, reviews and routes correspondence, maintains databases and distribution lists, and supports SharePoint sites and other internal communications platforms. It also schedules and supports meetings and conferences, processes business expense invoices in SAP, assists with hiring and onboarding, and works on special and ongoing projects. The Executive Assistant serves as a resource for interpreting and applying department and corporate policies, procedures, guidelines, and practices, and suggests and implements improvements to office and department procedures and programs. The position is based on-site at the 3M Center in Maplewood, Minnesota, at least four days per week, and may involve up to 10% travel. Relocation is not authorized. Applicants must be legally authorized to work in the country of employment without visa sponsorship.

Requirements

High school diploma or GED or higher, completed and verified before starting.
Ten years of combined experience in an administrative assistant, secretarial, and/or clerical role in a private, public, government, or military environment.
Experience coordinating domestic and international travel.
Legally authorized to work in the country of employment without sponsorship for employment visa status.
Work on-site at the 3M Center in Maplewood, Minnesota, at least four days per week.
May include up to 10% travel.

Nice To Haves

Experience with employee data systems such as SAP, Workday, and Concur expense reporting.
Experience supporting executive meetings and user conferences with customers and partners, including agendas, logistics, food, travel arrangements, and IT setup.
Experience supporting an executive conference member.
Experience handling confidential, sensitive business information and supporting executive-level professionals.
Advanced proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
Strong attention to detail and excellent organizational skills.
Experience using digital tools to improve personal productivity and business processes.
Experience working with a team across different time zones and cultures globally.
Basic familiarity with AI tools and agents for work efficiency and quality.
Ability to build connections and collaboration across functional teams and be resourceful and well-informed when supporting executives.

Responsibilities

Provide administrative support for the Transportation and Electronics Group (TEBG) President.
Coordinate domestic and international travel; manage expenses, calendars, incoming correspondence, databases, business distribution lists, SharePoint sites, and internal communications platforms.
Schedule and support on-site and off-site meetings, video conferences, and teleconferences, including arranging meeting spaces and other logistics.
Process invoices in SAP for business-related expenses.
Assist with hiring and new employee onboarding.
Work on special and ongoing projects as directed.
Serve as a resource for interpreting and applying standard department and corporate policies, procedures, guidelines, and practices.
Suggest and implement improvements to office and department procedures and programs.
Communicate and collaborate effectively in writing and orally.
Comply with corporate policies, procedures, and security standards while performing assigned duties.
Contribute to a strong Environmental Health and Safety culture by following safety policies, identifying hazards, and engaging in continuous improvement.