Executive Assistant

Peoples Security Bank & Trust Company • Moosic, PA

15d • Onsite

About The Position

Responsible for performing various administrative duties to assist the assigned executive(s); coordinating work within the department as well as with other departments; reporting pertinent information to the supervisor; responding to inquiries or requests for information. This role involves managing calendars, appointments, and travel arrangements, preparing correspondence and reports, maintaining filing systems, organizing meetings, preparing agendas, recording minutes, and monitoring follow-up actions. The position also includes operational assistance such as project tracking, budget monitoring, vendor management, and supporting governance documentation and compliance reporting. The Executive Assistant serves as a point of contact for the executive and handles confidential information with discretion. Ancillary duties may be performed as needed.

Requirements

• A high school diploma or equivalent with an emphasis in business curriculum.
• Strong communication and interpersonal relations skills.
• Advanced proficiency in Microsoft Office Suite and collaboration platforms.
• Proficient ability to organize projects into manageable components.
• Proficient research skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Proven track record of maintaining confidentiality and exercising sound judgement.
• Seven (7) years’ experience in a related Administrative Assistant or Executive Assistant position.

Responsibilities

• Manage calendar, appointments and travel arrangements for assigned executives.
• Prepare correspondence, reports, and presentations with accuracy and attention to detail.
• Maintain filing systems and records in compliance with organizational policies.
• Organize and schedule executive meetings, board sessions and department meetings.
• Prepare agendas, record minutes, and monitor follow-up actions.
• Facilitate communication between the executive and internal/external stakeholders.
• Support project tracking, budget monitoring and vendor management activities.
• Assist with governance documentation, compliance reporting and audit preparation.
• Coordinate the flow of information across departments to support strategic initiatives.
• Serve as a point of contact for the executive.
• Handle confidential information with the highest level of discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED