Executive Assistant
Gamma Team Security Inc•Northbrook, IL
•Onsite
About The Position
As an Executive Assistant at Gamma Team Security Inc., you will play a crucial role in managing the executive office and ensuring smooth operations. Current U.S. work authorization required. Candidates must live within a 20-minute drive of Northbrook.
Requirements
- Bachelor's degree as a minimum
- Fluent in English (oral and written)
- Strong written and verbal communication skills
- Exceptional organizational and time management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, emails, Adobe)
- Easy to learn new software
- Phone ethics and patience
- Ability to multitask and prioritize tasks effectively
- Professional demeanor and strong problem-solving abilities
- Ability to work in a fast-paced environment
Nice To Haves
- HR experience is a plus
Responsibilities
- Manage schedules and coordinate meetings
- Track project deadlines and milestones
- Communication, correspondence with government agencies and executive authorities
- Serve as a liaison between the Company President and internal/external stakeholders
- Prepare and review documents, reports, applications, meeting minutes, marketing materials and proposals
- Maintain a high level of confidentiality and professionalism
- Maintain an organized filing system
- Follow up with employees and clients to complete professional and business profiles
- Control employees to comply with company regulations and resolve conflict situations
- Utilizing various software and technology tools to streamline processes and improve efficiency
- Screen and prioritize emails, phone calls, and other forms of communication
- Handling monthly reports and meeting minutes
- Create forms, standardized documents, spreadsheets, and/or databases
- Conduct internet research and prepare reports
- Renew and apply for professional and business licenses in different states
- Prepare contracts, proposals, Quate Applications
- Create documents formatted for electronic signature, ensuring efficient and secure processing
- Overseeing office supplies, equipment, and facilities ensures a productive work environment
- Assist HR department with calls, documents, and scheduling
Benefits
- Paid time off
- Training & development
- Competitive salary
- Paid sick days + vacation
- Supportive team
- Training
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Executive
