Executive Assistant

Zinda Law Group, PLLC • Austin, TX

7d • Onsite

About The Position

Zinda Law Group, a prestigious personal injury law firm, is seeking an experienced and highly organized Executive Assistant for our current Leadership Team. This role is full-time and based in our Austin, TX office. At Zinda Law Group, we're not just a law firm; we're a dynamic force driven by skill, compassion, and an unwavering commitment to making a real difference in people's lives. What sets us apart? We're not afraid to challenge the status quo. We thrive on innovation and leverage cutting-edge technology and systems to run the firm like a business. This role is critical to supporting both executive leadership and the people systems that power our growth.

Requirements

• Bachelor’s degree required
• 3+ years of experience working as an Executive Assistant, ideally supporting a C-level executive
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines seamlessly
• Strong interpersonal and relationship-building skills
• Expert-level written and verbal communication skills
• Demonstrated proactive problem-solving and strong decision-making ability
• Highly resourceful team player with the ability to work independently
• Proven ability to handle confidential information with discretion and professionalism
• Ability to perform in a fast-paced, high-accountability environment
• Highly proficient in modern workplace technology, including Microsoft 365, AI-enabled productivity tools, and project management platforms, with demonstrated success using technology to optimize executive support, automate routine tasks, and enhance organizational effectiveness

Responsibilities

• Manage a broad range of administrative tasks, including managing a highly active calendar, scheduling meetings, preparing agendas, and compiling reports and materials.
• Draft and prepare correspondence, presentations, and documents, including confidential and sensitive information.
• Coordinate schedules to ensure the Executive's time is used effectively and priorities are followed and respected.
• Act as a “gatekeeper” by creating win-win situations for direct access to time and resources.
• Attend meetings, take detailed and accurate meeting minutes, and distribute notes and action items.
• Track, follow up on, and ensure completion of action items and Defined Work using internal systems (e.g., Notion).
• Serve as a primary point of contact between the Executive and internal departments, maintaining credibility, trust, and clear communication.
• Keep the Executive informed of upcoming commitments, deadlines, and organizational issues; anticipate needs and proactively address conflicts.
• Support and manage special projects led by the Executive that may have firm-wide impact.
• Prioritize competing demands and handle matters expeditiously, proactively, and with sound judgment.
• Manage executive business and personal calendar, including scheduling, coordination, and prioritization across both professional and personal commitments
• Provide executive and personal support, including running errands, coordinating appointments, and handling day-to-day logistics

Benefits

• Salary commensurate with experience
• Paid time off (20 days)
• 12 paid holidays
• Medical, vision, and dental insurance (100% of base medical plan covered by the firm)
• Simple IRA with up to 3% company match
• Ongoing training and mentoring opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Executive