Executive Assistant

OMERS•New York, NY

1d•Onsite

About The Position

Oxford Asset Management team is hiring an Executive Assistant located in our New York office. The individual will support three senior team members and their direct reports. The Executive Assistant will work independently and perform duties with minimal supervision in accordance with general instruction and standardized procedures. Oxford's purpose is to strengthen economies and communities through real estate. Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve. From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Requirements

5+ years’ experience supporting a senior individual or teams in a large, international organization.
Excellent computer literacy, MS Office Suite experience and digital tools experience including MS Teams, SharePoint etc.
The ability to work well under pressure and within tight deadlines, maintaining attention to detail.
Demonstrated interpersonal skills and professionalism when partnering with all stakeholders.
The ability to prioritize, multi-task, time-manage and work independently with minimal direction.
Experience exercising high levels of discretion and judgment to deal with sensitive and confidential materials and matters

Nice To Haves

A post-secondary education (college or university).
Have flexibility to work extra hours on occasion and sometimes on short notice.
Exceptional interpersonal, influential, verbal and written communication skills.
Resiliency, resourcefulness and flexibility in adapting to changes to the leader’s accountabilities, projects, and priorities and able to devise contingency plans as needed.
Demonstrated ability to be a proactive and independent thinker to make judgement calls.

Responsibilities

Provide a full range of confidential administrative services for a senior leader and his/her team, while ensuring quality service and professionalism at every interaction.
Manage, coordinate, and maintain busy calendars with frequently conflicting priorities.
Coordinate extensive domestic and international travel arrangements.
Plan and coordinate for onsite and offsite meetings, special functions and events including logistics such as location, meals, technology, communication, materials and RSVPs.
Perform general office duties which may include ordering catering, printing documents, document editing, mail distribution, greeting guests, etc.
Coordinate meetings and events such as Leadership team meetings, offsites and other department-wide meetings.
Troubleshoot, handle matters expeditiously, and proactively follow-through on projects.
Execute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving and adjusting plans as required.
Maintain confidentiality with files and presentations and use judgement.
Perform a diverse range of complex tasks with autonomy and discretion to make decisions within well-defined parameters.