Executive Assistant

Jackson Health•Miami, FL

11d•Onsite

About The Position

The Executive Assistant performs advanced secretarial and related clerical work for senior leadership or other comparable executive official of the Public Health Trust. This position acts in a confidential capacity to assist or aid the leadership in the Cardiovascular Service in the department.

Requirements

Generally requires 3 to 5 years of related experience.
High school diploma is required.
Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines.
Ability to communicate effectively in both oral and written form.
Ability to handle difficult and stressful situations with critical thinking and professional composure.
Ability to understand and follow instructions.
Ability to exercise sound and independent judgment.
Knowledge and skill in use of job appropriate technology and software applications.
Valid license or certification is required as needed, based on the job or specialty.

Responsibilities

Performs as the main point of contact among executives, employees, clients and other external partners.
Manages information flow in a timely and accurate manner.
Manages executives calendars and sets up meetings.
Makes travel and accommodation arrangements.
Tracks daily expenses and prepare weekly, monthly or quarterly reports.
Acts as an office manager by keeping up with office supply inventory.
Formats information for internal and external communication memos, emails, presentations, reports.
Take minutes during meetings.
Screens and directs phone calls and distributes correspondence.
Organizes and maintains the office filing system.
Performs other related duties as needed.