Executive Assistant

Mitsubishi UFJ Financial Group•Jersey City, NJ

18d•Hybrid

About The Position

We're seeking a highly organized, professional Executive Assistant to provide specialized administrative support. You will be supporting company executives with complex projects and various administrative duties. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization and with external stakeholders. A successful candidate is proactive, detail oriented, and possesses a great attitude, while thriving in a fast-paced environment. You should be a problem solver, perceptive, articulate, and with an advanced set of skills that you have mastered through experience. You will reflect the values of our company in everything you do each day. You must possess excellent written and verbal skills.

Requirements

10+ years’ experience, most recently working with senior-level management
Strong interpersonal, administrative, and time management skills
Excellent verbal and written communication skills
Strong client interaction skills focusing on customer service
Ability to handle varied work requirements within multiple internal systems
Advanced knowledge of PC applications (MS Office)

Responsibilities

Conduct advanced research and data analysis for special and ongoing department projects.
Prepare/summarize complex information from raw data using spreadsheets or other software for administrative reports.
Build mathematical computations in spreadsheets and convert presentation-level materials.
Respond to inquiries (phone calls, mail, etc.) from internal or external customers.
Provide direct, superior-level support to the assigned business area or manager.
Type memos, memoranda, reports, etc., from drafts, proofread and review for errors.
Prepare, edit, and assemble presentation materials/agendas.
Compose letters of a complex nature and correspondence and reports where detailed research may be required.
Arrange meetings, conferences, and schedule appointments for manager.
Receive and greet incoming visitors and direct them to the proper individual.
Perform other functions such as order department supplies, coordinating equipment repair, make department staff travel arrangements, etc.
Attend meetings as requested to provide meeting minutes.
Coordinate/maintain the department budget or other record-keeping functions.
Monitor the budget and review general expenditures to ensure they are within budgeted guidelines.
May serve as HR liaison by processing personnel activities including coordinating interviews, employee orientation, maintaining payroll records and employee profiles.
Administer general office duties (e.g., filing, copy, mail/fax distribution, receptionist).
Support departmental duties including updating and maintaining a variety of reports and databases.
Conduct special departmental assignments as needed.
Provide data analytics support.