Executive Assistant

Na Ali'i Consulting & Sales, LLC. • , DC

27d • $75,000 - $110,000 • Onsite

About The Position

Nakupuna Consulting is looking for an Executive Assistant to join our team of talented consultants providing professional services to the Office of the Secretary of War (OSW). This role involves managing daily office activities, maintaining a professional work environment, and supporting senior executive protocols. The position requires a proactive and detail-oriented individual to handle scheduling, communication, and administrative tasks in a fast-paced, publicly visible environment.

Requirements

• Three (3) years of similar size and scope senior executive-level management and administrative experience.
• Ability to collaborate and deliver all services required by the contract in a high ops-tempo environment, coordinating between multidisciplined functions of internal and external organizations.
• Must be a U.S. citizen.
• Requires an active Secret and interim Secret security clearance.

Nice To Haves

• DoW experience is preferred.
• OSW experience highly desirable.
• A Bachelor’s degree in Business Administration, Accounting, Economics, Finance, Management, or related field from an accredited university is highly desirable.
• Other degrees and certifications may be considered depending of years of experience.

Responsibilities

• Manage daily office activities and maintain a professional work environment by knowing and following Senior Executive Service (SES) protocols.
• Plan and schedule meetings, receive visitors, and interact with the public through a customer-service, detail-focused, adaptive, and proactive approach in a fast-paced and publicly visible DoW organization.
• Independently and proactively transmit information, obtain and assemble data, prepare and review presentations, communicate inside and outside of the directorate, and deconflict calendar and event scheduling.
• Integrate support activities to ensure leadership is prepared for meetings and engagements on a routine basis and in a timely manner.
• Process incoming requests and communications requirements to appropriately triage, address, and record internal and external correspondence.
• Directly manage, maintain, and synchronize complex calendars and schedules of executive personnel.
• Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity.
• Recognize the need to resolve conflicts, orchestrate change, and reprioritize as appropriate.
• Author, review, and edit drafts of notes, internal memoranda, and official correspondence.
• Track and maintain visibility on taskers and open actions based on inputs and guidance from senior staff in the office.
• Answer and maintain telephonic communications, to include taking messages and referring calls to the appropriate individual or office within the organization.
• Interface with the public and guests visiting the organization.
• Greet and escort high-level officials.
• Ensure office is presentable for senior defense officials.
• Remedy facility concerns and maintain adequate stockage of office supplies.
• Support the office’s security administration through facilitating security clearances and visit requests for personnel and visitors.
• Maintain electronic copies, and paper copies as directed by the Government, of all office documents such as letters, memoranda, reports, and briefings.
• Assist government personnel with official travel and logistical arrangements to accomplish mission requirements using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).
• Process incoming correspondence, including email and facsimile, to route communication to the appropriate individual in the office for response and action.

Benefits

• The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive