Executive Assistant

Ridglea Country Club•Fort Worth, TX

16d•$22 - $26•Onsite

About The Position

The Executive Assistant serves as a highly trusted administrative, governance, and operational support partner to the General Manager/COO, helping ensure the smooth flow of executive operations, internal coordination, and member-facing service delivery at Ridglea Country Club. This position provides executive-level administrative support, coordinates Board and committee governance processes, manages leadership meetings and internal schedules. The Executive Assistant serves as a key liaison between leadership, committees, and internal departments, requiring exceptional discretion, professionalism, organizational strength, and the ability to balance executive support responsibilities with operational leadership in a fast-paced private club environment.

Requirements

Advanced proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and other business productivity tools.
Highly organized and detail-oriented, with exceptional administrative, time management, and follow-through skills.
Demonstrated ability to manage competing priorities, shifting deadlines, executive support responsibilities, and operational demands with accuracy and discretion.
Strong written and verbal communication skills, with the ability to prepare professional correspondence, agendas, reports, and meeting documentation.
Sound judgment, discretion, and emotional intelligence in handling confidential information, governance matters, and sensitive leadership communications.
Proven ability to coordinate complex schedules, meetings, calendars, and organizational priorities.
Strong interpersonal and relationship-management skills, with the professionalism to interact confidently with Board members, committee leadership, members, and senior staff.
Ability to anticipate needs, think proactively, and maintain organizational flow in a fast-paced executive environment.

Nice To Haves

Bachelor’s degree in Business Administration, Hospitality Management, Communications, or related field preferred; equivalent professional experience will be considered.
Prior experience supporting senior leadership, governance processes, or Board/committee administration strongly preferred.
Supervisory or team leadership experience preferred.

Responsibilities

Provides direct administrative support to the General Manager / COO and executive leadership team.
Manages executive calendars, scheduling, appointments, internal deadlines, and meeting coordination.
Prepares correspondence, presentations, reports, and executive communications.
Maintains organized records, files, and confidential administrative documentation.
Provides administrative support to the Board of Directors, Committees, and Ridglea Country Club Charitable Foundation.
Coordinates meeting logistics including scheduling, room setup, materials preparation, and distribution.
Prepares agendas, supporting documentation, and meeting packets.
Records and distributes minutes and follow-up action items.
Maintains governance records, committee rosters, and archival documentation.
Coordinates leadership meetings, department meetings, retreats, and internal planning sessions.
Manages internal calendars for operational deadlines, governance milestones, and leadership priorities.
Tracks assignments, follow-up items, and strategic initiatives to ensure accountability.
Serves as a liaison between leadership, committees, and internal departments.
Maintains knowledge of RCC Bylaws, House Rules, and policies, supporting their consistent application.
Adheres to all operational standards, procedures, and service expectations.
Participates in professional development opportunities relevant to executive administration, hospitality leadership, governance, and organizational effectiveness.
Performs additional duties and special projects as assigned.