Executive Assistant

Gildan Activewear Inc•Montreal, QC

1d•Hybrid

About The Position

Gildan is a leading manufacturer of everyday basic apparel with a strong portfolio of brands. The incumbent is responsible for a wide variety of administrative responsibilities to support the Chief Information Officer, along with a group of Vice Presidents and Directors in IT in their daily affairs.

Requirements

5+ years’ experience as an Administrative or Executive Assistant; experience supporting an executive is a definite asset
Organized with strong follow-up and priority management skills
Resourceful with a strong ability to multitask
Responsible, flexible, discreet (able to manage confidential and sensitive matters)
Ability to work with constantly changing priorities
Flexibility in the working hours, most notably during the weeks leading up to and including the Board Meetings and key project launches
Adaptability, maturity and open mindedness
Autonomous with initiative and good judgement; ability to work with little to no supervision
Excellent interpersonal and communication skills
Fluent both in French and English.
Proficient in using the Microsoft suite

Nice To Haves

Spanish considered an asset

Responsibilities

Provide advanced and confidential administrative support on a daily basis
Maintain a busy and ever-changing calendar with constant communication and follow-up
Plan and coordinate meetings and conference calls
Manage incoming and outgoing email and phone communication; ensures timely flow of information to and from the CIO
Organize local and international travel arrangements, including but not limited to detailed plans, itineraries and schedules
Manage relations internally and externally; act as both an ambassador and as a gatekeeper as the situation requires
Ensure follow-up on assigned files and/or mandates
Assist in managing various budgets, the vendor creation, corporate credit card expenses, vacation requests, the accruals and invoicing approval process. Prepare and follow-up on the team’s expense reports and premium support hours.
Participate and support with Board preparation, including revision of memos, presentations etc.
Revise documents and presentations. Translate or coordinate translation when required
Support IT activities such as coordinating onboarding, Global IT meetings, team outings/virtual events, etc.
Manage the Business Analyst support calendar
Track training completed by IT
Support and help with office management tasks as required