Executive Assistant

Kingdom Homes • Los Angeles, CA

17d • Onsite

About The Position

Kingdom Homes is a nationwide real estate wholesaling and flipping company. We are looking for a sharp, executive assistant to join our team in a dynamic, blended role that sits at the intersection of executive support, talent acquisition, and office operations. As our Executive Assistant, you will report directly to the founders, supporting them and senior leadership while simultaneously supporting key recruiting initiatives and keeping our North Hollywood office running smoothly day to day. This role exists because we need one exceptional person who can hold down our office, own our talent pipeline, dig into data, build things with AI, and keep the business running administratively - all in the same week. No two days will look alike. Projects will get cut halfway through when something more important comes up. We are not looking for a perfectionist. We are looking for someone scrappy, fast, and smart who gets energy from variety and takes pride in figuring things out on their own. If you radiate positivity, absorb new information quickly, and instinctively know how to identify and act on whatever matters most right now - keep reading.

Requirements

• 1+ years of experience in operations, office management, executive support, recruiting coordination, or a similarly blended role
• Demonstrated proficiency with AI tools (ChatGPT, Claude, or similar) in a work context - not just personal use
• Strong Excel skills: pivot tables, lookups, data modeling, and analysis
• Comfort learning and deeply understanding CRM platforms and internal software tools
• Track record of working independently and managing competing priorities without close supervision
• Exceptional interpersonal skills and genuine comfort engaging with people face to face
• Ability to work fully on-site in North Hollywood, CA

Nice To Haves

• Experience building automations, no-code/low-code tools, or internal workflows using AI or platforms like Zapier, Make, Notion, or similar
• Existing familiarity with Los Angeles-area universities, colleges, or community workforce organizations
• Background or interest in marketing
• Experience in a startup or high-growth business environment
• Experience supporting C-suite executives or working in a chief of staff capacity for a startup

Responsibilities

• Provide high-level administrative and strategic support to senior leadership, acting as a trusted point of contact and information hub
• Track and follow up on action items, priorities, and cross-functional initiatives on behalf of leadership
• Manage complex calendaring, scheduling, and travel coordination for leadership
• Support special projects, organizational planning, and internal communications as directed by leadership
• Use AI tools (ChatGPT, Claude, and others) to build workflows, automations, and internal tools that make the business faster and smarter
• Become the internal expert on our CRM and core software stack — understand it deeply and build off it
• Identify opportunities to automate repetitive tasks and proactively implement solutions without being asked
• Use Excel and other data tools at a high level: build dashboards, run analysis, and surface insights that drive real decisions across any part of the business
• Translate data into clear conclusions and recommendations for leadership — not just pretty charts
• Own the company’s outreach strategy to local universities, community colleges, trade programs, and professional organizations to build a strong, ongoing hiring pipeline
• Represent the company in person at career fairs, campus events, and networking functions — you are the face of our brand to future candidates
• Manage full-cycle recruiting administration: job postings, applicant tracking, interview scheduling, candidate communications, and offer coordination
• Build and maintain relationships with university career centers, student organizations, and workforce development groups throughout the Los Angeles area
• Keep our talent pipeline organized and report on it regularly
• Keep the office fully stocked and running — fridge, supplies, Costco runs, and anything else the team needs on a day-to-day basis
• Serve as the main point of contact with building management for facilities issues, maintenance requests, and vendor coordination
• Greet visitors and candidates; make everyone who walks in feel welcome
• Coordinate internal events, team gatherings, and all-hands meetings
• Handle scheduling for leadership, including complex multi-party calendar coordination

Benefits

• A role with real variety, real ownership, and real impact on the business
• A team that trusts you and gets out of your way
• Competitive compensation commensurate with experience
• Opportunity to grow into a Chief of Staff or other leadership role with us
• A North Hollywood office with a strong culture and team

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed