Executive Assistant

INB, N.A.•Springfield, IL

8d•$65,000 - $80,000•Onsite

About The Position

The Executive Assistant provides high-level administrative and organizational support to the Chief Executive Officer, Executive Leadership Team, and Board of Directors. This position is responsible for coordinating executive operations, corporate governance activities, Board administration, shareholder communications, and regulatory reporting while maintaining the highest level of professionalism and confidentiality. The Executive Assistant serves as a trusted partner to executive leadership, ensuring the efficient coordination of meetings, strategic initiatives, corporate records, and special projects while acting as a liaison with directors, shareholders, regulators, employees, and external business partners. This is an in-office position, regular attendance in the office is required.

Requirements

Five or more years of progressive responsible executive administrative experience.
Experience handling confidential information and multiple competing priorities.
Exceptional organizational and time management skills.
Strong written, verbal, and interpersonal communication abilities.
Excellent attention to detail and accuracy.
Ability to manage multiple priorities in a fast-paced environment.
High level of professionalism, discretion, and sound judgment.
Advanced proficiency with Microsoft Office Suite.
Ability to build positive working relationships with executives, directors, employees, and external stakeholders.
Ability to work independently while exercising initiative and critical thinking.

Nice To Haves

Associate’s degree in business administration or related field preferred.
Equivalent combination of education and experience will be considered.
Experience supporting senior executives or Boards of Directors preferred.
Banking, financial services, legal, or other regulated industry experience strongly preferred.

Responsibilities

Provide executive administrative support to the CEO and Executive Leadership Team, including calendar management, meeting preparation, travel coordination, and confidential correspondence.
As acting Assistant Secretary of the Board, the position coordinates Board of Directors and committee meetings by preparing agendas, meeting materials, recording minutes, and maintaining official corporate records.
Support corporate governance activities including Board resolutions, policy administration, regulatory filings, and annual corporate documentation.
Administer shareholder records, stock ownership documentation, dividend communications, proxy materials, and Annual Shareholder Meeting activities.
Coordinate executive and Board communications while maintaining strict confidentiality.
Prepare professional correspondence, presentations, reports, and executive meeting materials.
Assist with regulatory examinations, internal and external audits, and corporate reporting requirements.
Coordinate special projects, executive events, and cross-functional initiatives.
Maintain corporate records and ensure accurate documentation in accordance with organizational and regulatory requirements.
Perform other duties and special projects as assigned.