Executive Assistant – Imaging & Procedures

Fred Hutchinson Cancer Center•Seattle, WA

39d•Onsite

About The Position

The Executive Assistant is a key administrative position responsible for supporting and coordinating activities and schedule for the supported leader. This role requires great organizational skills, attention to detail, strategic thinking, time management, the ability to effectively prioritize multiple concurrent responsibilities, and strong relationship-building with internal and external partners. Critical qualities also include exceptional written and oral communication, critical thinking, teamwork, good judgment, professional conduct, and the ability to handle confidential/sensitive information. This position will be full-time day shift Monday-Friday, requiring fully onsite 8 hour shifts at our South Lake Union location.

Requirements

Associate’s Degree or equivalent combination of education and relevant experience
Excellent written, verbal and interpersonal communication skills, including professional conduct with customers
Ability to work independently, prioritize effectively, plan ahead, problem-solve, and meet goals in a deadline driven environment
Demonstrated success working in a fast‐paced, dynamic, deadline‐ driven environment.
Strong technical aptitude/ability to quickly learn new systems and applications, and ability to leverage/apply technology to improve and automate systems and process.
Proficiency in Microsoft Office products (Word, Excel, PowerPoint, etc.).
Proficiency with calendar management (managing a calendar with delegate access) and scheduling.

Nice To Haves

Advanced Microsoft Office skills.
Ability to work independently with minimal supervision, exercise good judgment in decision making, solve problems, maintain confidentiality, and conduct oneself with the utmost integrity and professionalism.
Requires great organizational skills, attention to detail, time management, and ability to effectively prioritize multiple concurrent responsibilities.
Ability to work in teams and collaborate effectively to meet deliverables
Experience with Concur, Workday and PeopleSoft FMS

Responsibilities

Executive/administrative support and core administrative functions including complex calendar management, complex scheduling, detailed meeting prep, travel arrangements, facilitating communication on behalf of the supported leader.
Internal Communication.
Team support (including training, project support and on-boarding new staff).
Knowledge management (including SharePoint and potentially other internal systems).
Cross-training/cross-coverage (team members are expected to be highly collaborative, flexible, capable, and skilled in order to cover each other's duties).
Process coordination (concurrently develops/implements/coordinates/tracks multiple processes and procedures).
Administrative support for regulatory visits from DOH, CMS and others as needed.
Department budget tracking and Finance collaboration as assigned.
Interface and work collaboratively with external organizations.
And other duties as assigned.