Executive Assistant

JB&B•New York, NY

13d•$36 - $46•Hybrid

About The Position

As an Executive Assistant at Trinity- JB&B, you are treated as a true business partner. The culture is collaborative, supportive, and built on mutual respect, with leaders who empower their teams and value each person's contributions. Executive Assistants are encouraged to take ownership, bring new ideas forward, and play an active role in supporting the business. The opportunity to continuously learn is especially appealing. Beyond traditional executive support responsibilities, EAs at Trinity - JB&B gain exposure to the industry, work alongside accomplished leaders, and have the chance to take on creative projects and explore other areas of the business. Combined with the strong sense of camaraderie and an inclusive culture that is always evolving for the better, JB&B is a place where people feel invested, challenged, and genuinely part of the team.

Requirements

Bachelor’s degree or equivalent experience
5+ years of experience supporting C-level executives
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent written and verbal communication skills
Strong organizational and time-management abilities
High level of professionalism and confidentiality
Ability to work independently and as part of a team
Experience with travel coordination and expense reporting tools (e.g., Concur)

Responsibilities

Manages complex calendars for assigned Leadership Team (Principals, Vice Presidents and/or President), proactively identifying and resolving scheduling conflicts with discretion and diplomacy.
Oversees meeting logistics, including accepting, declining, and rescheduling appointments, and distributing meeting invitations.
Coordinates conference room bookings and ensure proper setup for teleconferences and video meetings.
Collaborates closely with the executive assistant team and firmwide stakeholders to ensure smooth daily operations, including proactive communication and issue resolution.
Arranges domestic and international business travel, including flights, itineraries and accommodations.
Manages expense reports, receipts, reimbursements, and credit card reconciliations.
Maintains professional licenses and tracks PDH credits across multiple states.
Organizes internal and external meetings, including breakfast, lunch, and dinner engagements with employees and clients.
Provides backup support for executive assistants during absences to ensure uninterrupted service to the Leadership Team.
Assists, as necessary, the Office Operations team with office internal events, and manage Leadership Team meetings and/or off-site programs.
Manages Department of Buildings filing paperwork and submissions as required.
Handles sensitive information with discretion and maintain confidentiality at all times.
Performs additional administrative duties as assigned.