Executive Assistant

The Fort Wayne Rescue Mission Ministries•Fort Wayne, IN

8d•Hybrid

About The Position

The Executive Assistant serves as a trusted administrative partner to the President & CEO, ensuring the efficient coordination of executive priorities, communications, and organizational initiatives. This position anticipates needs, manages competing priorities, and applies moves-management and project-tracking processes to keep key initiatives, relationships, deadlines, and action items moving forward. Serving as a central point of coordination among the President & CEO, executive leadership, and the Board of Trustees, this role ensures timely, accurate information flow that supports sound decision-making and effective governance. Through disciplined follow-through and sound judgment, the Executive Assistant strengthens executive effectiveness and helps advance the organization's mission-driven goals. The Executive Assistant should have the heart of a servant in accordance with Colossians 3:23 “Whatever you do, work at it with all your heart, as working for the Lord, not for human masters.”

Requirements

Associates degree required, bachelor’s degree preferred or equivalent work experience.
3 years of administrative experience.
Ability to think critically and analyze complex situations in a time-sensitive manner.
Ability to communicate effectively and in a professional manner in dealing with people, staff, and clients.
Emotional and social intelligence to problem solve and deal with confrontation in a calm, reconciling manner.
Advanced computer skills with knowledge of internet, email and proficiency in Microsoft programs.
Ability to maintain strict confidentiality.
Strong organizational and time-management abilities are critical.
Ability to work with individuals of various socio-economic, ethnic, and racial populations.
Ability to comply with personal and business requirements and expectations as detailed in the Employee Handbook.

Nice To Haves

bachelor’s degree preferred or equivalent work experience.

Responsibilities

Manage the CEO's calendar, scheduling meetings, appointments, and travel to align with organizational priorities.
Track action items, key relationships, deadlines, and follow-up tasks across departments using project management systems to ensure timely advancement and completion.
Prepare, proofread, and format correspondence, KPI reports, presentations, and internal communications on behalf of the CEO.
Coordinate logistics for Board of Trustees meetings, including agendas, meeting materials, minutes, and follow-up action items.
Serve as a liaison between the CEO and internal staff, external partners, donors, and community stakeholders.
Maintain organized digital and physical filing systems for executive records, contracts, and confidential documents.
Monitor and prioritize the CEO's incoming communications, flagging time-sensitive or high-priority items for immediate attention.
Assist in tracking donor cultivation activities and key relationship touchpoints in partnership with fund-raising staff, updating TRM’s CRM system (Virtuous).
Coordinate cross-departmental projects and initiatives assigned by the CEO, ensuring deadlines and deliverables are met.
Attend All Staff meetings.
Job performance should demonstrate The Rescue Mission’s Core Values: Organizational Integrity, Organizational Unity and Organizational Effectiveness.
Be prepared to pray with and offer spiritual support to others.
Perform other job-related duties as assigned.