Executive Assistant, CNN DC Bureau
About The Position
CNN’s Executive Assistant provides a full range of administrative support to senior executives, ensuring efficient management of executive schedules, communication, and organizational projects. This role involves coordinating executive activities, facilitating communication across departments, and managing confidential information. The Executive Administrator serves as a reliable resource and partner to executives, helping to enhance productivity and support strategic initiatives. This role will need to work seamlessly across CNN and WBD senior executives, employees, high-profile talent and government representatives with ease. Candidates should have an Interest in the news of Washington politics and policy.
Requirements
- Proven experience (typically 5+ years) as an executive assistant, office manager, or similar high-level administrative role.
- Must be comfortable in a busy newsroom environment with frequent disruptions.
- Extremely organized and work efficiently, with a high level of attention to detail.
- Excellent verbal and written communication skills, with a professional and courteous demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools.
- Ability to handle sensitive information with discretion, diplomacy, and maintain confidentiality.
- Strong problem-solving skills and the ability to work both independently and as part of a team.
- Flexibility to adapt to changing priorities and work in a 24/7 fast-paced environment.
- Role requires consistent start times, some flexible evenings and occasional weekend work with overtime.
- Must be willing to be on-call off hours, reachable by mobile phone.
Nice To Haves
- Bachelor’s degree in Business Administration, Communications, or a related field (preferred but not required).
- Interest in the news of Washington politics and policy.
Responsibilities
- Manage and maintain executives' schedules, including calendar management, meeting coordination, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents for executive review.
- Handle confidential information with discretion, ensuring data security and privacy.
- Serve as a primary point of contact between executives, employees, on-air talent and external stakeholders, facilitating clear and timely communication.
- Screen and direct incoming calls, emails, and other correspondence on behalf of executives.
- Coordinate and organize meetings, including booking rooms, preparing agendas, and following up on action items.
- May assist visiting executives and talent with on-site requests and other short turnaround needs including workspace requests, conference room setup, catering, bureau tours and general administrative help with basic technical support.
- Support special projects by coordinating resources, gathering data, and ensuring timely completion.
- Conduct political research, prepare summaries and presentations, ensuring accuracy and alignment with executive goals.
- Coordinate complex travel arrangements, including flights, car service, accommodations, and itineraries, ensuring smooth and efficient travel.
- Organize and facilitate events, conferences, and team gatherings, handling logistics and vendor communications.
- Maintain organized filing systems (physical and electronic) for documents, reports, and records.
- Ensure documents are accessible, up-to-date, and aligned with organizational standards.
- Track and manage executive expenses, ensuring adherence to budget and expense policies.
- Prepare and submit expense reports, keeping accurate records and receipts for reimbursement.
Benefits
- health insurance coverage
- an employee wellness program
- life and disability insurance
- a retirement savings plan
- paid holidays and sick time and vacation
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What This Job Offers
Job Type
Full-time
Career Level
Executive
