Executive Assistant

Stratolaunch- Huntsville • Huntsville, AL

5d • $85,000 - $105,000 • Hybrid

About The Position

Stratolaunch is seeking a highly organized, service-oriented, and technically capable Executive Assistant to help establish and operate its Huntsville office. This hybrid role combines executive support for the General Manager with visitor experience, office operations, and light systems and technology coordination. The Executive Assistant will serve as the welcoming face of the office and help develop efficient processes and a professional workplace environment.

Requirements

• At least 3 years of experience in executive assistance, office management, operations coordination, reception, or a related administrative role.
• Demonstrated experience supporting senior leaders and managing confidential information.
• Strong organizational skills and attention to detail, with the ability to manage multiple competing priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Professional, welcoming, and customer-service-oriented presence.
• Comfort using common business systems, including Microsoft Office, calendar tools, video conferencing, and collaboration platforms.
• Ability to troubleshoot basic workplace technology issues and coordinate with technical support resources.
• Ability to work independently, take initiative, and build processes in a growing office environment.

Responsibilities

• Provide administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Prepare agendas, presentations, meeting materials, notes, and follow-up action items.
• Coordinate internal and external meetings, including scheduling, logistics, catering, room setup, and virtual meeting support.
• Help manage the General Manager’s priorities, deadlines, correspondence, and follow-up.
• Handle sensitive and confidential information professionally and discreetly.
• Support special projects, reports, events, and cross-functional initiatives.
• Serve as the primary front-desk representative and first point of contact for employees, visitors, clients, and vendors.
• Greet visitors, manage check-in procedures, and notify internal hosts of arrivals.
• Coordinate visitor access, conference room reservations, meeting-room readiness, and hospitality needs.
• Help establish the Huntsville office by developing practical procedures, vendor relationships, supply processes, and workplace standards.
• Manage office supplies, equipment, mail, shipping and receiving, kitchen inventory, and general facilities needs.
• Assist with onboarding logistics, including workspace setup, office access, welcome materials, and equipment coordination.
• Serve as the local point of contact for workplace technology and systems needs, partnering with internal IT as appropriate.
• Document office processes, technology procedures, and systems-related requests.

Benefits

• Eligible for up to 10% annual bonus.
• Healthcare coverage, including medical, dental, vision, and prescription drugs.
• Paid maternity and parental leave.
• 50% company match per contributed dollar into the 401(k) savings plan, up to $11,500.
• Tuition reimbursement.
• 9/80 schedule.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed