Executive Assistant

Maven Recruiting Group • San Francisco, CA

16h • Hybrid

About The Position

A mission-driven, venture-backed technology company is seeking an experienced Executive Assistant to support senior leadership during an exciting period of growth and innovation. This is an opportunity for a highly skilled administrative professional who genuinely enjoys the traditional pillars of executive support, including complex calendar management, meeting coordination, travel planning, and expense reporting. The ideal candidate takes pride in anticipating needs, creating order amidst competing priorities, and serving as a trusted partner to executives who are focused on advancing meaningful work. The Executive Assistant will serve as an administrative partner to the team, ensuring executives are supported operationally and able to focus on leading the business. This role is perfect for someone who thrives behind the scenes, enjoys managing the details that keep an organization moving forward, and finds satisfaction in creating seamless experiences for executives and stakeholders alike. The successful candidate is organized, proactive, adaptable, and highly professional. They bring exceptional judgment, strong communication skills, and a genuine enthusiasm for the craft of executive support.

Requirements

• 5+ years of Executive Assistant experience supporting senior executives or leadership teams
• Strong expertise managing high-volume calendars, travel arrangements, and expense reporting
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Detail-oriented with excellent follow-through and a proactive approach to problem-solving
• Strong written and verbal communication skills
• Professional, polished, and comfortable interacting with stakeholders at all levels
• Resourceful, flexible, and able to thrive in a fast-paced, growing environment
• Proficiency with Microsoft Office, Google Workspace, and common expense and travel management platforms
• Passion for supporting leaders and contributing to a mission-driven organization

Responsibilities

• Manage complex executive calendars, prioritizing meetings and balancing evolving schedules
• Coordinate internal and external meetings, including agendas, logistics, materials, and follow-up activities
• Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
• Process and reconcile executive expenses with accuracy and timeliness
• Serve as a primary point of contact for scheduling and administrative coordination across teams and external stakeholders
• Support leadership meetings, offsites, and special events by handling logistics and operational details
• Track action items and ensure timely follow-through on key priorities
• Maintain confidentiality while handling sensitive business and personnel information
• Assist with administrative projects and provide additional support as organizational needs evolve

Benefits

• benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed