Executive Assistant to Health Plan CEO - Chicago IL

UnitedHealth Group•Chicago, IL

8d•$32 - $57•Hybrid

About The Position

The Executive Administrative Assistant will support the Market CEO and senior team members. This is a fast paced, creative working environment that requires the ability to multitask with attention to detail and excellent organizational skills. The Executive Administrative Assistant will be responsible for calendar management, expense report management, scheduling and arranging travel, setting up presentations, planning meetings and events, greeting visitors, preparing project / progress reports and various other tasks. If you are located in the Chicago, Illinois area, you will have the flexibility to work remotely 1-2 days a week, as well as work in the office as you take on some tough challenges.

Requirements

5+ years of experience working as an Executive Assistant supporting C Suite Executives in a highly matrixed environment (Fortune 500 company preferred)
Experience coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
Experience working independently and under pressure at times to handle a wide variety of activities and confidential matters with discretion
SharePoint experience
Proficient in MS Office Suite (Outlook, Teams, Word, Excel and PowerPoint)
Proven exceptional attention to detail
Proven high degree of personal integrity and strong interpersonal skills
Proven willing and able to obtain notary designation
Reside within reasonable commuting distance to downtown Chicago, IL

Nice To Haves

Salesforce experience

Responsibilities

Provide primary support to the CEO and other senior leaders with schedule, coordinate and manage meetings, expenses & travel
Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures for the office of the CEO
Manage active calendars, resolve scheduling conflicts as they arise, prioritize to ensure effective time management for the CEO and other executives
Receive notary license for the office of the CEO
Create, prepare, and distribute all meeting materials
Maintain charitable/community relations and promotional items budget and sponsorships
Ensure all resources and technology is set up and working for all meetings
Make travel arrangements for the CEO and executives
Help plan and coordinate Broker meetings and external events as needed
Organize logistics of large or offsite events, using internal resources as needed
Compile and integrate information needed to complete reports and documents
Prepare or format office documentation needed for various audiences
Post relevant documentation onto relevant systems and communication boards
Maintain and distribute broker email and address mailing lists as needed
Utilize Microsoft 365 software and other applications
Monitor and oversee internal office communications
Act as a liaison and work with building management and UHG facilities manager to maintain awareness of potential issues and or repairs needed within the office environment and coordinate maintenance and repair
Perform BSL (Business Segment Liaison) to perform onboarding new employees, ordering hardware, & software, change seat assignment on floor plan and other BSL duties
Maintain and keep updated office and CEO distribution lists
Greet guests for CEO and other executives
Consult and communicate with internal and external customers to identify and provide resources
Research and provide needed information to respond to requests in a timely matter
Set a positive and fun work environment
Other duties as assigned