Executive Assistant to CEO - Ezra

Function Health•US - Remote,

About The Position

Function Health is seeking a sharp, resourceful, and AI-native Executive Assistant to join the Office of the CEO. This role is designed for someone who will act as a true operating partner to the CEO, owning the systems, signals, and workflows that enable maximum leverage. The ideal candidate will not only operate within existing systems but also contribute to designing new AI-native infrastructure for the Office of the CEO. This position offers a unique opportunity to work alongside an entrepreneur at the forefront of preventive health and AI, with potential for growth in scope over time. Key responsibilities include managing a complex calendar, coordinating cross-functional communication, organizing travel, and ensuring the CEO's time is aligned with organizational priorities. The role also involves corresponding on behalf of the CEO with investors, board members, strategic partners, and advisors, requiring strong written communication skills, professional judgment, and poise. The Executive Assistant will collaborate closely with the Chief of Staff as a unified Office of the CEO unit, focusing on calendar audits, meeting preparation, logistics, workflow design, and maintaining a clear view of the CEO's priorities. Ezra emphasizes immediate action, a strong writing culture, and prefers asynchronous communication. The company is looking for individuals energized by fast-paced, high-growth environments and motivated by its mission.

Requirements

Comfort owning complex calendars and high-volume scheduling is required — whether you’ve done it formally in an EA seat or informally as part of another operational role.
Genuinely excited about AI tooling and the leverage it creates — and equally clear-eyed about where AI falls short without human judgment, ownership, and taste. You’re an enthusiastic early adopter of tools like Claude, Granola, and Notion, and you have opinions about how to use them well.
Proven track record of using AI tools to automate or augment real workflows — not just familiarity with the tools, but specific processes you've materially improved. You can articulate what you built, why it mattered, and where your judgment was still required.
Strong instinct for prioritization. You can identify the highest-leverage move in a pile of competing demands and articulate why the others can wait.
Exceptional organizational skills with a proven ability to manage multiple priorities under pressure.
Strong written and verbal communication skills, with attention to detail. Clarity, conciseness, and professional tone are non-negotiable.
High emotional intelligence, discretion, and sound judgment.
Fluency in Google Workspace, Slack, Zoom, and other modern productivity tools.
Ability to work independently, anticipate needs, and solve problems quickly. When something can be done today, it gets done today.

Nice To Haves

Prior EA or executive-support experience is welcome but not required — equivalent experience in operations, recruiting, program management, or startup generalist roles will be considered.
Previous experience coordinating with a Chief of Staff or within an Office of the CEO structure.
Motivated by Ezra’s mission of early cancer detection and the broader vision of helping people live 100 healthy years. You don’t need a health tech background, but you should care about what we’re building.

Responsibilities

Manage calendar and schedule
Own the CEO’s complex calendar, scheduling appointments and meetings across multiple time zones
Coordinate with internal and external contacts to arrange commitments
Prioritize and resolve scheduling conflicts, enforcing protected time blocks for deep work and strategic engagement
Handle communication with cross-functional teams and external partners
Draft and manage correspondence on behalf of the CEO — including emails, Slack, sync requests, and scheduling coordination — with investors, board members, advisors, and strategic partners
Act as a liaison between the CEO and other executives, board members, and external partners
Screen and prioritize incoming communications
Coordinate business meetings and travel
Arrange travel itineraries, including transportation, accommodations, and agendas
Ensure prep materials are ready in advance of board, executive, and team meetings per the CEO’s review cadence
Capture action items from key meetings and drive follow-through across stakeholders
Cross-collaborate with other EBPs and EAs to plan offsites and events as we scale
Partner with the Office of the CEO
Partner with the Chief of Staff on weekly calendar audits, meeting prep cycles, and priority alignment
Maintain shared visibility into scheduling changes and commitments via dedicated channels
Operate as a trusted extension of the Office of the CEO
Help Build the OCEO operating system
Identify the highest-leverage workflows to automate or augment with AI, and prototype them with the Chief of Staff
Experiment with AI tools and async patterns to make the Office of the CEO more leveraged over time
Document and improve repeatable workflows so the operating cadence compounds as the business scales
Administrative support
Prepare reports, presentations, and other documents
Manage and maintain records
Oversee and assist with special projects as assigned