Executive Assistant

Novara Human Capital Solutions•Calgary, AB

39d

About The Position

At Novara, we support businesses with integrated solutions across all functions of Human Resources. In partnership with our client, we are excited to present this exciting opportunity to join their organization. The successful candidate will be employed directly by the client. Our client is an award-winning, international clean-technology company. Founded on the premise of leaving the world better than they found it, their innovative, patented, ISO approved technology solves the world's biggest environmental emissions problems, offering the most responsible, cost effective, and sustainable way for their clients to meet their emissions reduction targets. Our client is seeking an experienced Executive Assistant to support their C-suite leadership team and serve as the operational backbone behind their day-to-day executive function. The ideal candidate brings exceptional organizational and communication skills, a high degree of discretion with sensitive business information, and the ability to anticipate needs and manage competing priorities in a fast-paced environment.

Requirements

A minimum of 8 years of executive and administrative experience supporting senior leaders.
Proficiency with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Nice To Haves

Post-secondary education or technical diploma and a strong understanding of energy sector would be considered an asset.
Knowledge of office administration, clerical procedures, and record keeping an asset.

Responsibilities

Arrange travel and accommodations for Executives. This includes monitoring and executing changes to schedule or as per requested.
Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
Receive incoming communications on behalf of the Executive Director and/or other senior staff, review the contents, determine the priority, and summarize and/or distribute to the appropriate parties according to the scope of allowed authority.
Delegates and follows up on action items that fall within realm of responsibility.
Maintain confidential information for the business, team and leadership and ensures information is handled appropriately.
Coordinate and send meeting invitations and agendas to attendees, books meeting rooms and arrange for any necessary IT resources and refreshments to facilitate an efficient meeting.
Prepare briefing notes and minutes of meetings, as required.
Provides Executives with documentation needed for meetings and correspondence with the business.
Performs additional duties as assigned by executives.