Executive Assistant

Mueller Water Products•Atlanta, GA

24d

About The Position

Thank you for your interest in Mueller Water Products, Inc. For more than 165 years, Mueller Water Products, Inc. has been building the future of water infrastructure. From lifesaving fire protection to data intelligence, we are committed to developing products and solutions that help cities and utilities deliver clean, safe drinking water to hundreds of millions of people across North America. Our purpose is to connect communities to water, life’s most essential resource, with exceptional, people solutions and products. Behind that purpose is a dedicated team, united by our shared values of respect, integrity, trust, inclusion and safety. With a vision to be the leader in water infrastructure solutions—solving challenges, enriching lives and safeguarding the future—we are making a positive impact that will last for generations. By joining Mueller, you become part of a dynamic team dedicated to excellence and innovation, working collaboratively to achieve meaningful results. We champion our people because when they succeed, our communities thrive. We invite you to learn more about career opportunities with us and consider submitting your application.

Requirements

Minimum of 5 years of administrative support experience, preferably with 2-3 years providing administrative support to senior level and/or C-suite executives.
Experience providing administrative support in a publicly traded company preferred.
Must possess high level of computer literacy, including strong Microsoft Office (Outlook, Word, Excel, PowerPoint, One Drive/SharePoint, Teams, etc.) skills.
Experience with expense report management for self and others. Must be comfortable with numerical/analytical work.
Must possess excellent communication skills, both oral and written, and have excellent telephone, video conference and interpersonal skills.
Ability to maintain confidential and highly sensitive information and exercise discretion in dealing with others.
Must be detail oriented, organized, have excellent time-management skills and be customer service focused.

Nice To Haves

BA/BS, or equivalent education, highly desired.
Experience with web-based systems such as Concur, or related T&E system, for business travel & expense is strongly desired.
Experience with project management and accounting tools preferred (Asasa, Tungsten, JDE, etc.).
Proactively and readily assumes responsibility to carry out assignments in a proficient and professional manner and ensures follow-through and follow-up.
Ability to manage multiple assignments and projects simultaneously and independently, as well as working collaboratively with others.
Exhibits strong work ethic, takes initiative and can ‘read the room’ and adjust to the needs of the customer.
Eager to learn new skills, chip in and assist where needed, while recognizing and balancing priorities.

Responsibilities

Support and assist 3 executive level staff members in a fast-paced environment by providing a broad range of administrative support, as well as working with and providing back-up support to other administrative resources across the Company.
Maintain and regularly update HR organizational charts, leadership team structures, and talent planning materials, ensuring accuracy and timely distribution for executive and board-level reviews. Updates and guidance to be provided by CHRO and HR leadership team.
Prepare, consolidate, and distribute recurring HR reports, dashboards, presentations, and workforce-related metrics for the CHRO, HR Leadership Team, and senior executives. These reports are already designed by HR leadership and generally this requires report consolidation and pulling reports from existing data sets.
Coordinate and manage HR Leadership Team meetings, HR staff meetings, and strategic planning sessions, including agenda development, meeting logistics, materials preparation, action item tracking, and follow-up.
Own calendar management by planning and scheduling meetings, conferences, teleconferences, travel, and reservations for various activities and events, including catering.
Prepare, review and submit expense reports, following Company policies and procedures.
Develop and maintain good relationships with members of the executive team and other internal staff, seeking to understand and anticipate needs to maximize efficiency of the leaders.
Prepare, organize and maintain information electronically and hard copy as needed, examples include documents and contracts, vendor information and payments, and internal and external correspondence.
Prepare professional-quality presentations and reports for internal and external audiences, including the company’s executive leadership team.
Prepare outgoing correspondence such as mail, e-mail, memos, letters and faxes.
Implement and maintain filing systems; electronic and hard copy if needed.
Manage special projects as needed and other duties as assigned.