Executive Assistant

Sun Life • Toronto, ON

1d • Hybrid

About The Position

We are seeking a highly capable and resilient Executive Assistant (EA) to provide comprehensive support to a senior global leader in a fast-paced, complex, and demanding environment. This role requires exceptional organizational capability, sound judgment, and the ability to operate with professionalism and composure amid competing priorities. The successful candidate will act as a trusted partner, managing complexity, enabling executive effectiveness, and ensuring seamless day-to-day operations across a global portfolio. This is an opportunity to play a critical role in enabling the success of a senior global leader and their organization. The role offers high visibility, impact, and the chance to operate at the center of strategic decision-making.

Requirements

• Proven experience supporting senior executives in a global, complex environment
• Exceptional calendar and inbox management skills, with strong attention to detail and prioritization
• Demonstrated ability to manage high-volume, time-sensitive work with professionalism
• Strong judgment, discretion, and ability to handle sensitive information
• Highly proactive, resourceful, and solutions-oriented
• Calm, adaptable, and able to remain effective in a fast-paced, high-expectation environment
• Comfortable managing competing demands and navigating shifting priorities
• Strong interpersonal skills and confidence working with senior stakeholders
• Able to receive and respond to feedback constructively while maintaining a high standard of execution
• Highly reliable, responsive, and committed to excellence

Responsibilities

• Own and proactively manage a highly complex, global calendar across multiple time zones
• Prioritize and sequence meetings to optimize executive time, balancing strategic priorities with operational needs
• Anticipate scheduling conflicts and resolve them independently with strong stakeholder management
• Manage a high-volume executive inbox, including triaging, drafting responses, and flagging priority items
• Act as a gatekeeper and facilitator of communication, ensuring timely follow-ups and clear alignment
• Track key deliverables, decisions, and action items coming out of emails and meetings
• Coordinate extensive domestic and international travel, including flights, accommodations, visas, and detailed itineraries
• Manage last-minute changes and disruptions with agility and problem-solving mindset
• Ensure all travel plans align with business priorities and enable executive productivity while on the road
• Interface regularly with senior leaders, internal partners, and external stakeholders
• Build strong working relationships to facilitate efficient scheduling, decision-making, and information flow
• Support preparation for key meetings, including materials coordination and briefing notes when required
• Provide an in-office presence at the Toronto (TY) location approximately 3 days per week
• Offer on-site support when the executive is in office, ensuring smooth day-to-day operations
• Coordinate logistics for in-person meetings, including room bookings and on-site readiness

Benefits

• Flexible Benefits from the day you join to meet the needs of you and your family
• Opportunity to move along a variety of career paths with amazing networking potential

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed