Executive Assistant

J.J Taylor Distributing, Inc. - J.J. Taylor Companies, Inc. - National Equipment Dealers, LLC • Jupiter, FL

13d

About The Position

The Executive Assistant performs high-level administrative and operational duties in support of the Chairman, President, and C-Suite executives. This role serves as a key gatekeeper, ensuring seamless day-to-day operations.

This is a highly visible, trusted position requiring discretion, organization, and independence in a fast-paced environment.

Requirements

• High school diploma required; Bachelor’s degree preferred
• Experience supporting senior executives preferred
• Strong organizational and communication skills
• High discretion and attention to detail
• Proficiency in Microsoft Office
• Ability to work independently
• Professional, polished demeanor

Responsibilities

• Serve as primary gatekeeper for executive communications
• Manage complex domestic and international travel, including private aviation
• Coordinate detailed itineraries and travel logistics
• Oversee flight scheduling, manifests, and compliance documentation
• Review and reconcile travel invoices
• Maintain confidential executive files and records
• Track P-Card transactions and receipts
• Manage foundation donations and communications
• Coordinate vehicle registrations and compliance
• Support property-related needs
• Handle special projects and executive requests
• Provide on-call support as needed

Benefits

• Medical (Cigna) with HSA contributions
• Dental & Vision (Delta Dental & EyeMed)
• 401(k) with company match
• Life, AD&D, and disability insurance
• Tuition reimbursement (up to $5,250/year)
• Employee Assistance Program (EAP)
• Legal Plan and more
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED
• Number of Employees: 251-500 employees