Executive Assistant

Anne Arundel Dermatology • Owings Mills, MD

13d • $65,000 - $85,000 • Onsite

About The Position

At Anne Arundel Dermatology we give exceptional care - to our patients and to eachother. Patient First | Caring | Accountability | Trust | One Team | Growth Founded 50+ years ago with a mission to provide the highest quality and full spectrum of medical, surgical, and esthetic skin care services to each and every one of its patients, Anne Arundel Dermatology has assembled the finest group of dermatologists in the Mid-Atlantic and Southeastern states. With 250+ clinicians and 110+ locations in 7 states, we’re thriving, growing, and looking to add talented individuals to our team! The Executive Assistant serves as a trusted partner to the Chief Executive Officer (CEO), providing elevated, highly detail-oriented support to the CEO and other members of the Executive Team as directed. This role also also oversees day-to-day office operations for the Support Center, ensuring a professional, efficient, and well-managed environment. The position requires exceptional organization, precision, and consistent follow-through to ensure priorities are executed seamlessly. This role will be on site. Typically Fridays will be remote.

Requirements

• Strong interpersonal and communication skills to effectively communicate with executive and other senior staff.
• Exhibits exceptional attention to detail and ownership, with the ability to anticipate needs and ensure seamless follow-through on all initiatives.
• Excellent analytical and problem-solving skills.
• Proficient in Microsoft Office Suite and related software; comfortable leveraging AI-powered tools and emerging technologies to enhance productivity, organization, and efficiency.
• Excellent organization and time management skills.
• Knowledge of and compliance with HIPAA standards.
• Ability to plan, organize, prioritize, and execute sound judgement.
• Ability to act with integrity, professionalism, discretion and to maintain confidentiality.
• Ability to work full-time, on-site at the Corporate Office.
• Ability to travel 10%.
• High School Diploma required;
• At least five (5) years of related experience required.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Nice To Haves

• Bachelor’s degree in Business Administration or related field preferred.

Responsibilities

• Provides high-level administrative support and assistance to the CEO and/or other assigned executive staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
• Keeps the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Leads planning and execution of executive and organizational events, including annual conferences, regional meetings, town halls, board meetings, and leadership dinners.
• Arranges travel and accommodations for executives.
• Organizes and prepares for meetings, including gathering documents and attending to logistics of meetings.
• Attends meetings with, or on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of executive staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Owns and manages day-to-day office operations for the Support Center, including facilities coordination, vendor relationships, office systems, records management, and procurement of supplies, ensuring a seamless and highly professional work environment.
• Other duties assigned as deemed necessary by management.

Benefits

• Medical, Dental & Vision insurance – effective 1 st of the month after date of start
• Short-term and long-term disability, Voluntary life (employee, spouse, and child), Critical Illness, and Hospital Indemnity – Effective the 1 st of the month following date of hire
• Company provided Basic Life/AD&D insurance
• Paid time off
• Paid holidays
• Retirement Savings account
• Employee discount on cosmetic services and products

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED
• Number of Employees: 101-250 employees