Executive Assistant

Howden • New York, NY

13d • $90,000 - $120,000 • Onsite

About The Position

DUAL North America is seeking an experienced and highly organized Executive Assistant to support the Chief Executive Officer in our New York office. This role requires a proactive professional who can manage complex priorities, exercise sound judgment, and provide seamless administrative and operational support in a fast-paced, executive environment.

Requirements

• Bachelor’s degree in business, Communications, or a related field preferred.
• Minimum of 5+ years of experience serving as an Executive Assistant, ideally supporting senior or multiple executives.
• Proven experience in administrative support or similar role, preferably in a corporate environment.
• Hands-on experience with Center Expense or comparable expense management software
• Strong communication skills, both written and verbal, with the ability to interact professionally across teams and with vendors.
• Exceptional attention to detail and accuracy in financial and administrative tasks.
• Ability to manage multiple priorities and handle ad-hoc requests in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other productivity tools.
• Organizational and problem-solving skills to ensure efficient workflow and timely completion of tasks.
• Flexibility and adaptability to support evolving business needs.
• High level of integrity and confidentiality when handling sensitive information
• Must be able to remain in a stationary position 50% of the time, with occasional movement in the office to access cabinets and equipment

Responsibilities

• Provide high-level executive support to the CEO, including managing complex calendars, coordinating cross-functional priorities, and ensuring smooth day-to-day operations across business units.
• Coordinate internal and external meetings, including logistics, scheduling, materials preparation, and follow-up.
• Prepare professional documents and presentations using Microsoft Word, Excel, and PowerPoint.
• Manage and process expense reports accurately and efficiently using Center Expense (or similar platforms), ensuring compliance with company policies and timelines.
• Maintain organized records of expense submissions, approvals, and supporting documentation for audit and reporting purposes.
• Communicate effectively with internal teams and external vendors to resolve discrepancies and support smooth financial operations.
• Demonstrate strong attention to detail and problem-solving skills, proactively identifying and correcting errors in expense reporting and administrative workflows.
• Handle ad hoc administrative requests with flexibility and discretion, supporting evolving business and departmental needs.
• Apply AI tools and knowledge to streamline workflows, improve efficiency, and enhance overall productivity.
• Maintain a high level of confidentiality and integrity when handling sensitive executive and company information

Benefits

• Yes, we offer all the usual rewards and benefits - including medical, dental, vision, a wide variety of wellbeing offers, competitive salary, unlimited PTO, 401k with company match, paid volunteer days and more.
• We provide an environment where new ideas are encouraged and celebrated, where people who want to have a real hand in our success thrive.
• We want people who want to make a difference - not just in the workplace, but in the industry and in the wider community.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees